Assistant Shipping Coordinator

2 months ago


Bolton, United Kingdom De La Rue Full time

Responsible for the provision and despatch of internal/external customer orders using the 3PL transport provider.  Ensuring that shipments are arranged at the correct security level and that all control measures are in place.  Reconcile monthly transport invoices and freight accruals. Despatch orders off the ERP system, raising customer invoices on SAP ByD. Primary contact for all shipping matters in Westhoughton.

SAFETY/SECURITY

  • Input details into the Shipping Log to provide notice of collections to site.
  • Arrange security escorts and transport compliant with the required security level for each shipment.
  • Communicate shipment details with other sites, notifying delays and changes in advance.
  • Responsible for booking secure waste (Level 1 and CViT) collections.

QUALITY

  • Primary site contact for DB Schenker, including contractor management (SLA) and the raising of NCR.
  • Excellent knowledge of products and customers requirements.
  • Work closely with planning, sales, security auditors and packing to achieve OTIF.
  • Produce, review and update SOPs for shipping.
  • Manage own areas of the electronic filing system, keeping records, documents and folders up to date and accurate.
  • Review customer complaints and input into problem solving activities/investigations.

COST

  • Optimise transportation and escorts, making full use of carrying capacity and the Milk Run to reduce costs and the number of deliveries.
  • Consolidation of loads, review shipping options and costs through the 3PL transport provider.
  • Check and authorise invoice payments monthly, log shipments onto costing spreadsheet.
  • Invoice verification for payment to correct cost centres and accounts.

DELIVERY

  • Plan and book collections in line with the manufacturing plan and customer delivery schedule.
  • Complete bookings for the global shipment of cylinders, samples and finished goods.
  • Ensure OTIF orders are despatched and at the correct security level.
  • Maintain flexibility to react to changes in the manufacturing and delivery plan.
  • Verify and communicate shipping information to the 3PL provider and customer.
  • Key stakeholder at twice daily OTIF meeting, escalating issues in a timely manner.
  • Shipping subject matter expert across site for road, sea and air shipments, including CAA Known Consignor.
 

Key qualifications, skills and experience required

  • Proven knowledge of Stock Control management of finished goods.
  • Shipping of products globally using road, sea and air transport (known consignor knowledge)
  • Invoicing and freight accruals using SAP ByD or a similar system.
  • Intermediate/Advanced Excel, Word, ERP.
  • Excellent numeracy skills.
  • Experience in busy fast paced manufacturing environment desirable.
  • Excellent communication skills.
  • Flexible and adaptable.


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