Job overview

To provide a high quality and professional Materials Management service throughout the Trust ensuring appropriate levels of stock and supply routes for products that are selected and used. Assist the Supplies Team Leader in managing the Materials Management and Receipt and Distribution Team on the relevant site, maximising the benefit to the Trust of the service. To assist in the provision of a high quality and professional procurement service on the relevant site. Act as deputy in the Supplies Team Leaders absence for the team and Stakeholders.

Main duties of the job

Assist the Supplies Team Leader in over seeing daily operations, cover in their absence. Support and contribute to the development and implementation of the Trust's Procurement strategy and identify and investigate opportunities to extend the Materials Management service. Assist in stock audit & checks. Actively participate in and support the product appraisal and evaluation and assist with the coordination of products for trials on Materials Management items. Develop and maintain relationships with all key stakeholders in collaboration with the Supplies Team Leader. Maintain the reputation of the procurement service as a highly professional and enabling business partnering service.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex. 

Detailed job description and main responsibilities

Main Duties and Responsibilities

Communication

Assist the Supplies Team Leader in over seeing daily operations, cover in their absence. Support and contribute to the development and implementation of the Trust's Procurement strategy and identify and investigate opportunities to extend the Materials Management service. Assist in stock audit & checks. Actively participate in and support the product appraisal and evaluation and assist with the coordination of products for trials on Materials Management items. Develop and maintain relationships with all key stakeholders in collaboration with the Supplies Team Leader. Maintain the reputation of the procurement service as a highly professional and enabling business partnering service

Service Delivery and Improvement

Ensure the effective and efficient delivery of a high quality Materials Management service maximising the benefit of the service to the Trust. Coordinate with Supplies Team Leader to ensure best practice for inventory management – stock rotation, supply route, optimum stock levels, effective and timely stock taking for all items on Materials Management and procurement of goods to obtain best value for money for the Trust, working within the public sector policy and legal framework. Undertake reviews of stock holding on a regular basis and as directed by the Supplies Team Leader to determine if any changes are needed to stock levels. Purchase goods to obtain best value for money for the Trust, working within the public sector policy and legal framework. Support the location / relocation of stock for existing and / or new wards / areas through timely decanting / priming of ward storage areas. Ensure items, relevant to the post and areas supported, are receipted on to the purchasing ordering system. Deliver items, relevant to the post and areas supported, to the ward/departments ensuring that appropriate records are kept of such deliveries. Ensure goods requiring return to suppliers are dealt with swiftly and in accordance with set procedures. Assist the Supplies Team Leader in liaising with internal departments, NHS Supply Chain and external suppliers regarding product changes and changes to product availability. Service Delivery and Improvement throughout the Trust to ensure the Materials Management service is maximised. Ensure appropriate Materials Management stock is available to facilitate patient care. Seek alternative products, subject to clinical acceptability, as required either through shortage of supply or as part of an initiative for example in support of product evaluations. Use computer systems, personal digital assistants (PDA) for bar code reading and manual equipment to move goods. Exercise delegated budgetary authority to manage all items provided through the Materials Management Service for wards/departments relevant to the post. May authorise purchase orders in line with Trust Standing Financial Instructions and Delegated Financial Limits. Coordinate with Supplies Team Leader in the training and mentoring of the Supplies Team on the relevent site. Assist in training and mentoring of the Supplies Team, ensuring compliance with NHS Regulations. Acting a focal point for Product recalls and large returns of products to suppliers.

People Management and Development

Provide guidance to ward / departmental staff on optimum use of storage space for items on Materials Management.

Patient Care Delivery

Provide assistance to patients and visitors during incidental contact. Liaison and engagement with patients, patient representatives and patient advocates on specific projects as part of stakeholder engagement.

Learning and Development

Attend mandatory training updates as required. Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process. Achieve and demonstrate agreed standards of personal and professional development within agreed timescales. Identify own learning needs and jointly plan training requirements with your line manager Participate in the Trust’s appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service.

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Person specification

Warehousing

Desirable criteria

Maths and English GCSE Manual handling skills communication skills

Equality, Diversity, and Inclusion

Essential criteria

Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues.

---