Administration Manager

Found in: Talent UK C2 - 2 weeks ago


Bristol, United Kingdom Toshiba EMEA Full time

Job purpose:

The role holder will assist the Senior Administration Manager to manage the administration function of the research and development technology division, Bristol Research and Innovation Laboratory (BRIL). BRIL is a division of Toshiba Europe Limited (TEUR) which is the umbrella legal entity in the UK and the administration function of BRIL is aligned to the corporate function of TEUR.

The scope of this role includes;

Day to day accounting and finance through to preparing monthly management accounts and statutory account reporting. Dealing with auditors, tax consultants and solicitors as required. Aspects of HR including payroll management, contracts of employment, benefits, pensions and immigration compliance. Responsibilities include supporting Senior Administration Manager to ensure all administration activities are carried out efficiently, effectively, and accurately to tight deadlines in order to allow the R&D activities to function efficiently and for all compliance reporting to be submitted in a timely manner.

Job duties:

Accounts/finance related jobs includes

- Budget management and preparation

- Overseeing day-to-day accounting including month-end accounting to strict deadlines

- Audit liaison and data preparation

- Corporation Tax liaison and data preparation

- Payroll analyses and reports

- Payment of employee expenses

- Employee P11D preparation and review

- Payroll accounting for external research projects

HR related jobs includes

- New employee contracts and induction

- Immigration visa applications and maintenance

- Reviewing and updating Employee Handbook

- Payroll management

- Pension Scheme Memberships

- Pension governance reporting

- Benefit in kind plan management

- HMRC queries & disputes, HMRC annual returns, returns for STBV

- Maintaining records for ExPat reporting and tax team liaison

- Government Statistic request completions

- Salary Sacrifice scheme management

- Facilitate employment training

- Coordinate employee appraisal process

Facilities administration related jobs includes

- Reporting to Directors and attending Director meetings

- Contract management

- Solicitors - liaison on employee legal issues

- Landlords - liaison on all property matters

- Overseeing management of research output including intellectual property

- Overseeing management of Export Control records and reporting

- Overseeing and co-ordinating with contractors for IT network for division

- Liaising with Patent Solicitors

- Liaising with Company Corporate financial, Legal, HR and Marketing departments

- Regular auditing of internal systems and procedures (e.g. IT security, GDPR, Export Control, - - - Information Security etc) to comply with relevant policies and regulation

Skills/Qualifications:

Proven experience as an administration manager (ideally in a technology/research organisation)

Bachelors degree and/or Level 3 AAT or equivalent

Knowledge and experience of finance/accounting

Ability to plan for and accomplish multiple tasks

Proficiency with IT software, especially MS365, SAGE and Oracle

Strong verbal and written communication skills

Experience on team management as a team player with leadership skills


This is a permanent appointment and the role holder will be office based at 32 Queen Square Bristol BS1 4ND.




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