PA of GP

Job summary

To act as Personal Assistant to the GPs carrying out tasks, assisting the GPs with daily admin and referrals under the supervision of the Office Manager (Compliance). The PA will undertake a range of administrative duties supporting the GPs as well as general support to the wider team at VMC.

Main duties of the job

The following are the core responsibilities of the PA. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

Carrying out all GP requests ( sending results, booking follow up appointments, booking tests, phoning patients/ consultants) First point of contact between Admin & GPs Triage GP tasks & Docman Arrange interpreters if required and interpreter claims MCCDs/Death certs & liaise with coroner Cremation forms & liaise with funeral directors Action tasks and Docman received from admin teams & clinicians Ensuring the GPs action tasks/Docman/paperwork within deadlines Transcribing referrals & completing referral forms Arranging relevant 2WW samples & scans Sending/receiving & uploading emails ERS system Scanning of necessary documents/results Support with private work medicals Engage consult 2WW audits / UBRN audits SARS Continuing healthcare claims & providing records

About us

About Victoria Medical Centre

We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the towns main shopping centre.

Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.

Benefits of working at Victoria Medical Centre:

Enrolment to the NHS Pension Scheme Competitive salary Management support Free access for all staff and their family to our Health and Wellbeing support programme Personal and professional development opportunities Open, caring and positive culture Friendly, supportive team Job description

Job responsibilities

Full job description available upon request - main duties of the PA of GP position are detailed above.

Person Specification

Personal Qualities

Essential

Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Sensitive and empathetic in distressing situations Ability to work under pressure

Knowledge and Skills

Essential

Excellent communication skills (written and oral) Strong IT skills, including audio typing Clear, polite telephone manner Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving & analytical skills Ability to follow policy and procedures

Desirable

EMIS Clinical System - training will be given if required

Experience

Essential

Experience of administrative duties Experience of working with the general public

Desirable

Experience of working in a health care setting as a PA

Other requirements

Essential

Willingness to undertake further training and development Flexibility to work outside of core office hours Disclosure Barring Service (DBS) check

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