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PA to the Head of Estates and Facilities

3 months ago

Newmarket, United Kingdom Godolphin Management Co Ltd Full time
Job Description

This role requires excellent organisational skills, the ability to work under pressure, clear communication and the ability to multitask.  The successful candidate will possess a solid work ethic, enthusiasm, confidence and excellent organisation skills. A keen eye for detail is essential. 

Key Tasks

  • Ensuring timely and accurate administrative support in all aspects of the Head of Estates and Facilities diverse range of duties.
  • Administrative assistance with large projects that are undertaken, including raising purchase orders, printing and filing.
  • Working with the Finance Analyst, tracking and monitoring capital expenditure relating to large projects.
  • Oversee the stringent procedure of arranging the renewal of Estates contracts, monitoring annual costs and ensuring satisfactory service with key performance indicators and regular contact with Line Managers.
  • Oversee the arrangement of training for Estates operatives to ensure compliance in respect of machinery that they operate, as well as monitor and maintain accurate records for refresher training.
  • Ensuring the Godolphin Estates Management System (GEMS) is regularly and accurately updated.
  • Assist in the compilation, preparation and distribution of reports, minutes of meetings and meeting agendas.
  • Diary management and co-ordination.
  • Line manage the Estates and Facilities Administration Assistant.

Qualifications

Skills and Experience

  • Computer skills in Microsoft Office (especially Excel) are essential and the ability to keep accurate records
  • Excellent communication skills are required with the ability to effectively communicate at all levels
  • Excellent organisation skills are fundamental. A high standard of presentation both personal and of the office environment is required
  • Ability to work under pressure and to tight deadlines, prioritising tasks as required
  • It is essential to have a flexible and robust attitude to work
  • Knowledge or background in facilities, estates or construction would be an advantage
  • Good educational background including GCSE Maths and English (or equivalent) are essential


Additional Information

Working hours for this position are 9am to 5pm, Monday to Friday and a competitive salary of circa £33,000pa.

We offer an impressive benefits package in a first-class working environment, with excellent opportunities to learn and develop new skills.   

The closing date for applications is 30 June 2024, however candidates will be screened whilst the role is open, and we reserve the right to close the vacancy ahead of the above mentioned date should we receive a high volume of suitable applications.

Please apply online, or send your CV and a covering letter to:  uk-recruitment@godolphin.com