Office Manager

3 weeks ago

Reading, United Kingdom Proofpoint Full time

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

Company Overview

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.

The Role

We are seeking an experienced and proactive Office Manager to manage our office in Reading. The successful candidate will be responsible for ensuring the smooth operation of our Reading office.

Your day-to-day

Serve as the point person for maintenance, mailing, shopping, supplies, equipment, billing, moves, and snack program.

Work with Facilities Manager to create and maintain office policies as necessary.

Organize office operations and procedures.

Coordinate with IT department on all office equipment, employee moves, employee onboarding, etc.

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

Manage contract and price negotiations with office vendors and service providers

Manage office budget, ensure accurate and timely reporting.

Provide general support to visitors and candidates including reception duties as required.

Organize office events in conjunction with Events team.

Comply with and implement company Health & Safety procedures.

Coordinate with global REWS team for mutual support, continuity of operations, and standardization of policy and procedures

What you bring to the team

Proven office management, administrative, or leadership experience.

Experience with office management systems and procedures.

Excellent time management skills and ability to multi-task and prioritize work.

Organization skills, with solid attention to detail and critical thinking

Excellent written and verbal communication skills.

Proficiency in MS Office.

Able to work independently and with a remote team.

Why Proofpoint

Protecting people is at the heart of our award-winning cybersecurity solutions, and the people who work here are the key to our success. We’re a customer-focused and driven-to-win organisation with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint #LifeAtProofpoint #LI-MC4

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

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