Bid Administrator

Found in: Talent UK C2 - 3 weeks ago

London, United Kingdom Version 1 Full time

Job Description

As a Bid Administrator you’ll be cultivating strong relationships with Heads of Bid, Bid Managers, Practice Leads, Delivery and Project Managers, Technical Teams and Commercial (Sales) Teams. If you’re looking to develop your career and knowledge on how to sell and deliver technology solutions, then this could be a great opportunity.

This role can be delivered in a hybrid nature from one of these offices: Belfast, Birmingham, Edinburgh, London, or Manchester.

As a Bid Administrator you’ll actively be working alongside Bid Managers to support the bid process lifecycle.

You’ll help lead pre-qualification stages that will include:

Being the individual contact for customers and bid queries Maintaining and updating bid pages, documentation, and resource libraries Obtaining and reporting bid teams KPI’s (Key Performance Indicators) such as: hours worked and cost tracking Analysing bid contributions, ensuring accuracy, and editing if necessary Championing to build an efficient bid department with best practice processes

On a day-to-day basis you’ll also:

Lead the management of the Tender inbox, Tender portals, calendar invites for Bids and bid information Be the administrator for the bid automation tool - Loopio Send opportunities to the sales team and register interest ensuring to download and add documentation to the Tender Register. Check internally, the level of interest for potential bid opportunities that have been identified and that all proposals are formatted and comply with company brand guidelines and client requirements. Assist in the delivery of bids, ensuring pre-qualification questionnaires, proposals and tenders are completed on time

Qualifications

As a successful Bid Administrator you’ll have:

Exposure working with bid departments or experience in bid coordination and preparation (or similar commercial environments) Strong attention to detail and a focus on consistent quality Confidence in your time management with effective prioritisation of tasks, recognising and flagging issues outside area of own expertise Demonstrated experience with Microsoft Suite (i.e. Word, PowerPoint, Excel) and proven aptitude with utilising different RFP (Request for Proposal) systems or similar tools An understanding of the structure and intricacies of the UK Public Sector bid and tender process Experience providing communication to all levels within an organisation and be self-assured in your ability to build positive relationships

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