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Project Coordinator

1 month ago

Kettering, United Kingdom Opus People Solutions Full time

Job Title: Project Coordinator (Family Hubs)

Location: 3 days in the Kettering Office, 2 days WFH. (Must be bale to drive to Family Hub Centres around Northampton.)

Rate of Pay: £260 per day Umbrella OR £200 per day PAYE

Working Hours: Full Time - 37 hours

Type: Temporary Role - 13=2 Weeks

Opus People Solutions are working with North Northamptonshire Council to recruit for a Project Coordinator (Family Hubs).

Purpose of the job

North Northamptonshire was identified as one of the 75 national Local Authorities designated as a 'Family Hub Development' authority. The Council receives funding, which has/will enable it to transform services and enhance the accessibility of support on offer. The programme's primary aim is to elevate the quality of family service delivery, address imbalances, tackle inequalities and push for better health and educational outcomes.

We currently have an opportunity for a driven person to join us as our Project Coordinator. The Project Coordinator will play a vital role in supporting the transformation programme for Family Hubs, ensuring a smooth transition to business-as-usual for the parenting support, home-learning environment, infant-feeding, perinatal mental health, and parent-infant relationships workstreams. This role requires a strong focus on administrative support for strategic leads and effective coordination across multiple project areas.

The Project Coordinator will be responsible for;

  • Supporting the transformation programme to transition to business-as-usual across the parenting support, infant-feeding and perinatal mental health and parent-infant relationships funded workstreams
  • Supporting contract monitoring meetings across funded workstreams by coordinating with stakeholders and data leads to prepare Power BI reports and scheduling regular review sessions for Strategic Leads.
  • Working closely with the Communications Officer and Video Production team to oversee video projects, including live-action promotional videos and customer journey animations, ensuring these are delivered on time and aligned with the programme's goals.
  • Collaborating with the digital transformation team during phase 2 of the website development to ensure accurate, up-to-date service information and parenting support timetables are accessible to all residents.

As the Project Coordinator, you will play a vital role in the Family Hubs Funded Services Portfolio, working directly under the guidance of the Interim Strategic Commissioner. You will provide essential administrative support to the Interim Strategic Commissioner and the Family Hubs Programme Lead, including conducting research, assisting with planning, and managing logistical tasks as needed.

You will be skilled in motivating and inspiring others, engaging and building relationships with ease across a wide range of people; with excellent organisational skills, you will be proficient in managing multiple projects.

North Northamptonshire Council has a long-term commitment to being an organisation for everyone-reducing inequality, valuing diversity, enabling inclusion, and ensuring everyone is treated with dignity and respect. We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, particularly from underrepresented groups.

The key objectives include:

  • Supporting the Family Hubs Programme business as usual plans to transition pilot projects into core service delivery in partnership with health and social care partners
  • Supporting the planning and delivery of workstream groups, task and finish groups, and workshops.
  • Working with stakeholders, parents and carers to ensure relevant, up-to-date, timely service information and advice is available on the family hub website to improve uptake and access:

Principal responsibilities

  1. Facilitate the planning, coordination, and execution of workstream groups, task and finish groups, and workshops.
  2. Collaborate with team members and stakeholders to define group activity objectives, agendas, and deliverables.
  3. Attend workstream meetings, taking detailed notes and capturing key actions to ensure follow-up and progress tracking.
  4. Provide logistical support, including scheduling, venue coordination, and materials preparation for workshops and group sessions.
  5. Maintain and update filing systems, ensuring organised, accessible project documentation.
  6. Support ongoing activities and initiatives across funded workstreams, including parenting support, infant feeding, perinatal mental health, and parent-infant relationships.
  7. Support project leads in keeping project plans current, tracking milestones, and reporting on progress and risks to Strategic Leads.
  8. Coordinate all aspects of video projects, including live-action shoots and animation production, working alongside the appointed video production team to plan, schedule, and execute projects.
  9. Serve as the main point of contact between the video production team and other stakeholders, including clients, internal teams, and vendors
  10. Schedule and coordinate regular review sessions, ensuring that key stakeholders are informed and prepared for discussions on progress, metrics, and any necessary adjustments to meet project goals.
  11. Support the development of standard operating procedures (SOPs) for organisational processes or specific projects.
  12. To flex across projects and programmes during pinch points to provide extra capacity to team members where necessary
Person Specification

Attributes

Essential criteria

Desirable criteria

Education, Qualifications and Training

· Degree level or equivalent NVQ qualification or proven relevant experience in business administration/ project support/ project management.

· Formal project management training to at least PRINCE II Foundation level or equivalent

Experience and Knowledge

· Project Coordination, administration and the project management cycle.

· Experience working across organisations and teams, managing workloads and competing priorities.

· Developing organisational or project documents, policies and tools (SOP's)

· Developing and cultivating relationships with external stakeholders.

· Preparing and delivering written and verbal communications to a range of audiences.

· Knowledge of health and social care systems

· Commissioning Monitoring and evaluation (or) research

· Knowledge of issues relating to children's services, early help, and

Ability and Skills

· Excellent communication skills, both written and oral

· Good interpersonal skills

· Proven ability to self-organise

· Excellent time management and ability to manage competing deadlines.

· Team player able to work independently when required and to manage a diverse and heavy workload.

· Attention to detail

· Ability to analyse, synthesise and communicate complex issues in a clear manner

· Excellent interpersonal skills and confidence in dealing with partners and senior staff from diverse organisations.

Other

· Ability to travel to family hub sites across North Northamptonshire (Hybrid)

· A commitment to matrix working

· Highly motivated self-starter

· Flexible and adaptable

For more information or to process your application for this role, please apply online now.