Procurement Administrator

2024 is continuing to provide sustainablegrowth within OCU Group. Due to this continued growth anopportunity has arisen for a Procurement Administrator to join ourteam in our Borehamwood office.

The ProcurementAdministrator plays a vital role in supporting the procurementfunction by assisting with administrative tasks managingdocumentation and facilitating communication between internalstakeholders and suppliers. This role involves maintainingprocurement records processing purchase orders and ensuringcompliance with procurement policies andprocedures.

Duties andResponsibilities:

• Receiveand review purchase requisitions from internal departments ensuringaccuracy and completeness ofinformation.

• Create andprocess purchase orders using procurement software or systemsverifying pricing quantities and deliveryrequirements.

• Communicatewith suppliers to confirm order details lead times and deliveryschedules and track order status to ensure timelydelivery.

• Assistin maintaining supplier databases and records including contactinformation contract details and performancemetrics.

• Communicate withsuppliers to request quotes negotiate pricing and resolve issuesrelated to orders deliveries orinvoices.

• Conduct supplierevaluations and assessments to assess performance quality andreliability.

• Maintainaccurate and uptodate procurement documentation including purchaseorders contracts invoices and correspondence withsuppliers.

• Organize andfile procurement records in accordance with retention policies andregulatory requirements ensuring accessibility and confidentialityasneeded.

• Ensurecompliance with procurement policies procedures and regulationsincluding approval workflows spending limits and ethicalstandards.

• Assist inconducting procurement audits and reviews to identify areas forimprovement and ensure adherence to best practices and compliancerequirements.

• Preparereports and data analysis on procurement activities expendituresand supplier performance providing insights and recommendations tosupportdecisionmaking.

• Monitorprocurement metrics and key performance indicators (KPIs) trackingprogress towards goals and objectives and identifying opportunitiesfor cost savings or processimprovements.

• Provideadministrative support to the procurement team including schedulingmeetings preparing agendas and taking meetingminutes.

• Coordinate withinternal stakeholders such as finance operations and inventorymanagement to ensure alignment of procurement activities withorganizational needs andobjectives.

Skills andExperience

• Previousexperience in a procurement or administrative role preferably in asimilar industry or sector.
• Knowledge ofprocurement processes procedures andterminology.
• Proficiency in using procurementsoftware or systems (e.g. SAP Oracle Coupa) isdesirable.
• Strong organizational skills andattention to detail with the ability to manage multiple tasks andpriorities effectively.
• Excellent communicationand interpersonal skills with the ability to liaise with internalstakeholders and external suppliersprofessionally.
• A qualification in procurementbusiness administration or a related field may beadvantageous.

• Familiaritywith relevant procurement regulations and compliance requirements(e.g. EU procurement directives GDPR).
• Abilityto work independently and collaboratively in a team environmentdemonstrating initiative and problemsolvingskills.
• Proficiency in Microsoft Officeapplications particularly Excel Word andOutlook.
• Commitment to maintainingconfidentiality and integrity in handling sensitive procurementinformation.

CompanyInformation

Established in 1994OCU Group is one of the fastest growing utility engineeringcontractors in the UK with a long successful track record indelivering customerfocused civil engineeringsolutions.

Working directly with many of thecountrys leading bluechip power water telecoms and rail clients weare looking for the very best talent to join our growingteam.

We pride ourselves on empowering ouremployees and offering opportunities for them to take control oftheir own personal development and career progression in asupportive environment.

We believe that beingsuccessful is a choice.

We choose to besuccessful.

We are OCU One CompanyUnited.

We celebrate difference andappreciate diverse backgrounds. We encourage everyone who join usto be themselves at work and create inclusive teams in ourworkplace.