Medical Secretary
2 weeks ago
Job summary
An exciting opportunity has arisen at The Christie Pathology Partnership (CPP) for a Medical Secretary to join our Pathology Admin team which is part of the Histology department.
Main duties of the job
To provide full secretarial support to a team ofClinical Histopathologists, ensuring that a high standard of service ismaintained, deadlines met and to meet the needs of the patient and those of thedepartment.
To keep accurate, up-to-date patient records usingmanual and electronic systems (TDHC Histology database, Careflow, CWP, HODSetc.) which involves data input and maintenance of various databases. Other administration duties include covering workloadduring absences, filing and dealing with multi- disciplinary meetings.
About us
The Christie PathologyPartnership was formed in 2014 and is a joint venture between The Christie NHSFoundation Trust and SYNLAB, the largest provider of laboratory pathology anddiagnostic services in Europe. Weprovide Pathology services for The Christie, the largest single site cancercentre in Europe, treating more than 60,000 patients a year and the first UKcentre to be accredited as a comprehensive cancer centre.
SYNLAB is the European leaderin delivery of high-quality pathology testing and imaging services. SYNLABoperates in 35 countries across four continents, employing more than 20,000members of staff and conducting approximately 500 million tests per annum.
Job description
Job responsibilities
Toprovide a full secretarial service to all Consultant Histopathologists, SpRs,BMS and Pathology Office staff includes general office duties and ensuringthe timely dissemination of reports in order for the referring clinician totreat the patient
Toarrange clinical investigations (pathology reviews) by abstracting informationfrom patients case notes, recording all relevant clinical details andinitiation letters involves dealing with any subsequent clerical andtechnical problems that arise which relates to waiting list management,including 31/62 target patients
To catalogueand register (if necessary) in-house pathological cases (theatre/wards/departmentsand outside referrals (using the NHS Smartcard, Careflow and Technidata),setting up reports in readiness for audio dictation and voice recognition, typemacro reports on a daily basis involves checking for discrepancies,electronic form filling and filing system using computer and manual systems
Ensuring the accurate patient demographics byusing Careflow and various databases (including NHS Smartcard ManagementService) in order to clarify discrepancies
Patient casenote tracking using the Careflow system
Toreturn pathology material to the referring hospital recording relevantinformation for accreditation and audit purposes using the electronic notebookwithin Technidata (UKAS ruling), using manual and/or computerized systems andorganising special deliveries/couriers
Tocommunicate with staff at all levels, both internal and external bodies (aroundthe UK and abroad)
Print run:appropriate dissemination of a variety of medical reports and pathologymaterial, some of which is highly confidential.
To cullfiles within the voice recognition software
To organisesecond opinions (home and abroad experts in their field) and special tests( molecular tests such as BRAF, EGFR, KRAS/NRAS, GIST etc) which involvesspecial deliveries and couriers
Toobtain archival pathology material and medical reports from deep store withinChristie
Toprovide clerical and organisational assistance in connection with trials and jointresearch projects (involving clinical departments and external bodies)
Toprovide clerical assistance regarding statistical information for audit
Toprovide information to support the investigation of litigation cases
Preparevarious Multidisciplinary Team meetings (MDTs), ensuring all relevantinformation and pathological material is available in a timely manner on behalfof the Consultant Histopathologists
Scanningpaper files into various electronic filing systems
Tocontribute to the training of new members of staff as required
To work withPathology Office Team Leader, Histology Services Manager and colleagues toimprove quality and range of services, with resources being managed accordingto agreed policies and priorities
Todeputise for the PathologyOffice Team Leader if required, but exempt from decision making
Attendappropriate training and education sessions at the request of the team leader
Toundertake any other duties commensurate with the post, required by theHistopathology Laboratory Manager and Pathology Office Team Leader.
Person Specification
Qualifications
Essential
A comprehensive secondary education AMPSPAR Diploma (Association of Medical Secretaries, Receptionists and Practice Managers) or equivalent qualifications Clerical/secretarial certificates ( RSA II, NVQII or equivalent)
Desirable
Evidence of further development ( NVQ II/III, ECDL, RSA III, AMSPAR or equivalents etc)
Knowledge and Skills
Essential
Skills: Audio and word processing skills (good general IT and keyboard skills with a high degree of accuracy and computer literately regard Microsoft Office packages Excellent communication skills Ability to work as part of a team Highly organised with the ability to work under pressure Able to prioritise, multi task and work autonomously but know when to seek advice Good time-keeping, reliability and adaptability Knowledge: Sound knowledge of medical/scientific terminology
Desirable
Sound knowledge of medical/scientific terminology
Experience
Essential
Previous secretarial experience (2 years experience)
Desirable
Previous clerical/secretarial experience within a similar environment Experience using a range of software packages, including PAS and/or Careflow or similar hospital administration systems-
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