Administrative Assistant/Receptionist
3 months ago
Job summary
Part Time ( hrs per week) 9am-5pm, Monday to Wednesday
Work base - West Admin Team office & reception, Park House in Cannock WS11 1JN
Are you interested in an admin career in the NHS in the Mental Health Sector? Maybe you already working within healthcare and are looking for your first role within the NHS or maybe you have the transferrable skills we are looking for to effectively support our busy teams. You will be joining our friendly, welcoming and supportive Community Mental Health Team based in Cannock to support our busy reception and admin teams within our Community Mental Health Services and you may be expected to work in both Cannock and Stafford on a rotational basis so will need to be able to travel across the patch.
This an exciting opportunity to excel and develop your career with a wide range of exciting options available. We encourage all our employees to progress if they wish and provide internal opportunities for career progression and training.
For this role you will ideally hold an NVQ level 2 or equivalent qualification/experience, however this is not essential. If your experience looks a little different from what we have identified and you think you can bring the right attitude and add value to this role, we would love to learn more about you and would encourage you to apply.
Main duties of the job
To be successful in this role you will be required be a highly organised, professional and adaptable administrator and an excellent communicator with a high level of written and spoken English and proficient in using systems however, training will be provided.
This Admin/Receptionist role offers wide variety of daily tasks including:
Handling a large number of incoming calls, which can be challenging, distressing and of a sensitive nature.
Communication skills are vital, along with the ability to prioritise work and produce quality documents in a very busy environment.
Welcoming service users and their family or carers into the service on arrival.
Producing both standard, bespoke or dictated letters via RiO (our clinical record system)
Completing a wide range of admin tasks from an electronic work flow inbox
Scanning, uploading and copying.
Room bookings via outlook room calendars & our bespoke booking system.
Training and personal development are important to us and 1-to-1 supervision and appraisals with the Admin Team Leader are ongoing.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by:
Supporting your career development and progression. Excellent NHS Pension scheme Generous maternity, paternity, adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional annual leave. Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients. Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccination every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
Check out the videos below showcasing why you should grow your career here with us at MPFT:
Why Work for Mental Health Services at MPFT - YouTube
Development and Progression Within Mental Health Services at MPFT - YouTube
Please see attached for the full job description and person specification.
We welcome interested applicants with any questions to contact us.
Please note, this advert may close early dependent on the number of applicants received. Previous applicants need not apply.
Person Specification
Qualifications
Essential
NVQ Level 2 in Business Administration (or equivalent level of administrative experience). RSA II or equivalent experience.
Desirable
Extensive experience in working in Admin
Experience
Essential
Relevant experience of working in an office environment Relevant experience of undertaking office procedures with minimal supervision.
Desirable
Previous experience of working within the NHS Experience of using RiO or a patient clinical system.
Skills
Essential
Excellent typing skills, including audio-typing. Proficient in the use of computer packages, including Microsoft Office. Ability to produce documents and reports to a high standard from handwritten and audio transcription. Ability to prioritise workload in order to meet conflicting demands and deadlines.
Desirable
Experience of minute taking Customer service skills-
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