AWMGS Administrator

Job summary

An exciting opportunity has arisen for an AWMGS Administrator to join the All Wales Medical Genomics Service on a permanent, full time basis currently based at University Hospital of Wales - however, please note that we will be relocating to a new facility at the Welsh Genomic Health Centre (Canolfan Iechyd Genomig Cymru) in 2024.

The pay progression steps for this Band 3 post begin at £23,159 and top at £24,701. Typically, those appointed from external employers join the NHS at the bottom of the scale. The expectation is that all staff will meet the required standards and will, therefore, be able to progress on their pay step date.

The pay progression framework is underpinned by the Values Based Appraisal process and is intended to ensure that all staff within each pay band have the appropriate knowledge and skills they need to carry out their roles and so make the greatest contribution to patient care.

You will be committed to providing a quality service to patients, working flexibly and conscientiously to achieve service objectives.

We are looking for individuals who share the core values of the organization:

We care about the people we serve and the people we work with We trust one another We respect each other We take personal responsibility We treat people with kindness We act with integrity

Main duties of the job

To provide a full range of administrative and support services to the All Wales Medical Genomics Service in support of the effective delivery of clinical and laboratory services. This will involve:

Support through the processing and transmitting of patient data, reports and files using both paper and computerised systems. Effective submission of patient reports within agreed turnaround times. Attendance, recording and production of formal minutes of meetings as required. Reception duties which include (but are not limited to): Receiving, opening, prioritising and distribute mail and deliveries Taking telephone enquiries and dealing with them appropriately, being aware of the need for sensitivity and confidentiality at all times Excellent computer skills Organisational and communication skills Effective prioritisation of workload Working with a team of healthcare professionals and wider colleagues in a dynamic environment

You will also be part of an administration team supporting a range of genetics staff, including Consultants, SPRs, Genetics Counsellors, Clinical Scientists and Technologists.

The Directorate encourages personal development and you will be expected to take an active part in the values based appraisal process. Not only is this a busy and challenging specialty but you would also be joining a friendly and dedicated team.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

AWMGS is a major stakeholder in the Welsh Government's plan to create a sustainable, internationally-competitive environment for genomics. The Genomics for Precision Medicine Strategy launched in 2017 is looking to develop a service that is innovative, responsive and well-connected to the major genetics and genomics initiatives that are evolving worldwide.

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is "Caring for People, Keeping People Well", and ourvision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

Good standard of general education with a minimum of 4 GCSEs including Maths and English or equivalent experience

Desirable

Additional word processing/computer qualifications

Skills

Essential

Accurate and efficient typing skills Prioritise and manage own workload Excellent communication skills, including good telephone manner Excellent computer skills using Word, Excel, PowerPoint, Outlook etc. Can work on own initiative

Experience

Essential

Working in an office environment in a secretarial or administrative position

Desirable

Experience of working in the NHS

Special Knowledge

Essential

Ability to work as part of a team in an extremely busy environment

Desirable

Knowledge of (PMS computer system), Patient management system.

Personal Qualities

Essential

Committed to providing a quality service

Other

Essential

Awareness of the importance of confidentiality

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