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HR Assistant

4 months ago

Kirkcaldy, United Kingdom Glenshire Group Full time

HR Assistant

 

Location: Glenshire House, 14 Randolph Place, Kirkcaldy, Fife, KY1 2YX

 

Hours of work: Part time

 

Salary: £12 per hour

 

About Glenshire Group

 

Glenshire Group is a Scottish family-owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors operating within various sectors including Retail (Greens Retail), Hospitality, Property, Cleaning Hygiene & Business Supplies (Disruptive Brands), Pizza Hut delivery and Frozen Drinks (Skwishee) space.

 

HR Assistant what?

 

We are looking for an HR Assistant to handle a variety of personnel-related administrative duties including payroll. Your role is to act as the liaison between HR managers and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes, and relevant documents.

 

An ideal candidate for the human resources assistant position holds an academic HR background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews, and contacting candidates. Following our training sessions, you will also be able to assist HR managers in the life cycle of recruitment (e.g. onboarding process for new hires and candidate sourcing.)

 

You should be able to ensure our HR department is organised and operates to attract, hire and maintain our employees.

 

 

Responsibilities
  • Overseeing payroll across the business and working with management teams to ensure all payrolls are efficiently processed
  • Ensuring high levels of quality by thoroughly reviewing input data
  • Processing weekly pay claims, timesheets, and additional ad-hoc payments.
  • Ensuring correct payments are made to employees in relating to  tax, ssp, and SMP calculations for UK payroll
  • Reviewing all payroll inputs and checking payslips and payroll reports.
  • Preparing payroll journals
  • Liaising with Human Resources, Finance, and store managers to ensure that all data, updates, and claims are received in a complete and timely manner.
  • Processing pension payments in line with current legislation
  • Assisting the HR Department with administrative tasks. 
  • Liaising with the accounts payable department
  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and updating our database

 

What I need?
  • Excellent verbal and written communications skills - essential
  • Exemplary planning and time management skills - essential
  • Ability to multitask and prioritise workload daily - essential
  • Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines - essential
  • A passion to learn, contribute and reinforce the culture throughout your interactions - essential
  • Discretion and confidentiality - essential
  • Previous payroll/accounts experience preferred
  • Ability to apply payroll rules and regulations.
  • Ability to communicate effectively and convey technical information to non-finance audiences.
  • Strong analytical and problem-solving skills.
  • Relationship management and customer service skills.
  • Ability to work under pressure and meet tight deadlines.
  • Ability to work effectively in a team and on your own
  • Can-do attitude
  • Attention to details
Benefits?
  • Competitive Weekly Salary
  • Colleague discount of 10% within retail stores & Subway and 50% within Glenshire Group Pizza Hut delivery sites
  • Refer a friend bonus
  • Additional leave on length of service
  • Pension with 3% employer contributions
  • Be part of an entrepreneurial and fun team
  • Prosper & flourish with the business - if you succeed, we succeed
  • Get involved within wider parts of the business
  • Ample opportunity to learn and grow with lots of career progression opportunities

 

When & how do we get started?
  • We are looking for the ideal candidate to start ASAP
  • Please submit your CV