Registry Administrator

Job Description

We are currently seeking a Registry Administrator to join our team and support our enrolments and examination processes. The ideal candidate will have a solution-focused attitude towards resolving everyday challenges and be able to provide administration with a very high level of accuracy.

The successful candidate will support our examination and accreditation processes, and will
therefore possess excellent communication and interpersonal skills, with the ability to establish
working relationships with all stakeholders. You should be self-motivated, organised and have the ability to work independently and as part of a team.

Main Responsibilities

• To assist with College examinations and accreditation within the College procedures, including supporting with examinations for apprentices and T levels.
• To assist with the maintenance of examinations and accreditation data on the College’s management information system, ensuring it is complete and accurate.
• To oversee the exams administration for the College's T Level and Apprenticeship provision, including registration, assessment and certification.
• To liaise with Examination Boards, as necessary, and assist with the smooth planning and running of examinations, including: timely processing of examination entries and results, enter students for examinations using the correct awarding board process, safekeeping and storage of all examination papers in compliance with the JCQ examination regulations, timely submission of examination scripts, coursework, forms etc to Examination Boards, overseeing arrangements for signage, exam resources, invigilation, room and other aspects of examinations, including specific examination access arrangements for learners, maintaining and checking of examination approvals, processing certificates and ensuring the safe storage of certificates to await collection for all learners.
• To liaise with students and tutors/assessors with regards to making arrangements for examinations.
• To facilitate Exam Access Arrangements for students with learning difficulties and disabilities and support them with appropriate process.
• Enrolment: to assist with any aspect of the student enrolment process, to handle all enquiries in person, via email or the college website enquiry option including providing course information or relay these to the appropriate person, to support marketing and promotions activities of the College, including Open Days, to follow routine established systems and procedures for the entry of data into the College’s information system and related entries, to facilitate the College’s Advanced Learner Loan provision.
• To occasionally work outside of normal working hours to assist with examinations and open days.

Minimum Qualification Level

Level 2

Essential and Desirable Skills

• Proficiency in utilising IT tools and technologies.
• Excellent customer service and interpersonal skills.
• Ability to organise and prioritise work, meet deadlines, maintain
confidentiality, work with accuracy and attention to detail.

Training Provided

Yes