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Medical Secretary

4 months ago

Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Job overview

We are currently looking to recruit for the following position within our Facilities Help Desk team at Colchester Hospital

Customer Service Representative - hours per week

In this role you will be required to provide a customer focused Helpdesk Service efficiently recording and allocating tasks.

The service runs on a 24/7 - 365 day basis and you will be required to work rotational shifts. This includes earlies, day shifts, late shifts, twilight shifts, weekends & bank holidays.

Main duties of the job

Duties will include:

Taking & logging calls for all soft and hard services which include, Portering, Housekeeping, Catering, Transport, Estates, Pest Control, Security & Car Parking Responding to email requests Completion of tasks General Administration Duties

You must have:

Good verbal and written communication skills Good IT skills (Microsoft Office) Excellent attention to detail A customer-orientated approach The ability to manage competing priorities

You should have the ability to work under your own initiative as well as part of a small team, supporting other Team Members, Facilities Co-Ordinators and Managers.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes. 

We are the largest NHS organisation in East Anglia, employing more than 12,000 staff. 

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. 

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. 

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients. 

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Qualifications

Essential criteria

A good general education

Desirable criteria

O Level/GCSE qualifications including Maths/English Customer Services training NVQ in Customer Service

Experience

Essential criteria

Experience of working in a customer focused environment

Desirable criteria

Previous work in an NHS/Healthcare environment

Knowledge

Essential criteria

The ability to work as a part of a team and to collaborate and build relationships with peers and client representatives Experience of teamwork Ability to prioritise and meet deadlines Understanding of a Customer Services environment

Desirable criteria

Understanding Customer Services within a hospital environment