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Cancer Rotational Project Administrator
3 months ago
Job overview
The post holder works with the Operational Managers – Medical Education Manager, Foundation Manager and GP ST Manager to provide a comprehensive administrative service which supports the national quality standards in education and training. This supports the medical education of doctors in training.
The Faculty Administrator has contact with approximately 180 junior doctors and all relevant Tutors, Local Faculty Leads (LFG) and Consultant Educational/Clinical Supervisors. The Faculty Administrator provides administrative support for all relevant LFGs including assisting the Operational Managers with the LFG Leads in the planning and co-ordinating of educational programmes. This will include agenda preparation and minute taking.
Although the position is based at Royal Sussex County Hospital, there may be occasions where cross-site cover is needed.
Main duties of the job
The postholder will work closely with colleagues in the immediate and wider Medical Education team, including, College Tutors, Clinical an Educational Supervisors, Trainee Representatives, Medical Education Managers, and Director of Medical Education, to provide robust administrative support for the Postgraduate Medical Education training programmes and to doctors in training.
This will include dealing with day-to-day enquiries concerning training, administration of weekly teaching programmes, processing of trainee assessments by using an E-Portfolio system, supporting with the administration of the Trust induction programme for doctors in training, and attending and providing administration support (e.g., preparing and circulating agendas and taking minutes) for the Local Faculty Group (LFG) meetings.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
Please see attached job description for full details of the role.
Essential Criteria
HNC or other diploma level qualification OR equivalent level of theoretical knowledge and experience
Knowledge of general administrative procedures to include supporting meetings – agendas/minute taking
Experience in a busy office environment
Experience in a client based office environment
Excellent communication skills at all levels – with internal and external customers
Ability or co-ordinate educational programmes and meetings with a range of internal and external clients.
Committed, motivated and flexible approach to work
Proven experience of organising and prioritising workload to ensure quality standards and deadlines are met
Proven ability of drafting letters, reports, agendas, minutes etc
Evidence of having undertaken own development to improve understanding of equalities issue
The ability to work automonously and as part of a team
Excellent time management and prioritisation skills
Desirable Criteria
Experience with Microsoft Teams or similar virtual meeting software.
Understanding of Postgraduate Medical Education
Person specification
Skills & Experience
Essential criteria
Experience in similar post/experience in administrative procedures (including minute taking) at a similar level. Strong planning and organisational skills with ability prioritise workload. A strong ability to work on own initiative and use judgement where necessary. Excellent IT skills HNC or other Diploma / Equivalent Knowledge & Experience
Desirable criteria
Experience with Microsoft Teams or similar virtual meeting software. Understanding of Postgraduate Medical Education
Equality, Diversity, and Inclusion
Essential criteria
Evidence of having championed diversity in previous roles (as appropriate to role Evidence of having undertaken own development to improve understanding of equalities issuesImportant information for applicants
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.
UHSussex reserves the right to close the role early if we receive a high volume of applications
