Finance Officer

JobOutline:

• AccountsPayable:

Manageand supervise all aspects of the payable accounts function at thestation and for other regional countries if relevant ensuring thatthe Company's books are updated on a daily basis and thatpayments are processed accurately and within guidelines laid downby company procedures.
Ensure invoices received fromregion in central AP mailbox are processed timely to accuratelyreflect on liabilities to creditors.
Ensure suppliercontracts are valid and where they are nearing expiry ensure thatrevised contracts are in place in good time. Take active measuresto update contracts in the required systems.
Proactivelyswitch from paper invoices to EDI format with suppliers tostreamline process.
Perform rate verification in DMSdiligently and timely.
Ensure that suppliers withoutcontracts are reviewed and approved by HO accordingly.
Take the lead in ensuring that suppliers are paid on time andideally by EFT.
Review various AP reports to ensure thaterrors are corrected timely to facilitate a smoother month endprocess.
Respond to supplier queries in an efficientmanner.

• AccountsReceivable:

Manageand supervisor all dedicated ongoing Finance receivable activitiesfor the Passenger and Cargo sales business to ensure allreceivables are correctly accounted for in a timely manner and incompliance with local regulations.
Ensure receipts areprocessed timely for the entire region and allocated accurately tocustomer invoices.
Ensure receipts are banked withinspecified time limits or as per agreement with cash collectionprovider.
Reconcile BSP/ credit card party accounts andhighlight short settlements immediately to line manager.
Review bank reconciliations daily and account for transactions inAR/ GL module as appropriate immediately.
Closelymonitor undercollections and work efficiently with Commercial toensure action is taken timely.
Ensure outstanding debtfrom credit parties is collected timely as per GroupPolicy.

• GeneralLedger:

Process journals in accurately in timely manner so that monthlytimetable is met.
Prepare data in order to conductreconciliations for appropriate nominals.
Preparestandard reports for monthly file which is reviewed by InternalAudit and OF&RM Finance Review Team.
Preparereports for local tax filing.
Prepare data for monthlyKPI submission.
Prepare bank reconciliations forreview.
Assist with repatriation process to ensure thatsurplus funds are remitted to HO and working capital is maintainedas per Group Policy.
Assist Financial Controller wherenecessary in ad hocprojects.

• Payroll:

Tocompile and process all payroll elements including basic salariesallowances overtime shift pay pension contributions employer andemployee social security contributions and relevant taxation incompliance with local regulations to all staff on payroll withinrequired time limits. Ensure the relevant payments are submitted tolocal authorities in a timely manner and all payments are in linewith individual terms and conditions of employment.
Compile and provide all payroll information including thereconciliation of tax and social security and pension on a monthlybasis and send payments to the appropriate parties so that this canbe computed in accordance within the specified timeframe.
Prepare payroll data entry into Finance softwareso that all relevant reports are completed in a timelymanner.
Seek clarification with external legal advisorson taxation payroll or any other upcoming issues to ensure that allyear end returns are submitted on a timely basis.
Scrutinise all staff expenses process salary advances medicalexpenses and any other staff loans to ensure correct payment orrecovery of same through payroll and reconcile the related ledgeraccount.
Maintain and reconcile Petty Cash account whereappropriate and analyse and reimburse Petty Cash returns from otherstations from within the country as appropriate.
Ensurecharges from personal telephone calls are recovered from staff on amonthly basis and mobile telephone bills are paid in line with thecompany guidelines.
Reconcile the pension account andassist with various pension and other queries from staff departmentheads and various external parties.
Assist FAM andundertake various administrative duties together with otherrelevant finance personnel asnecessary.

QualificationsFinacial or Business Managementdegree.

Finance& Insurance .Station Accounting : with Payroll SARS& BBBEE filings expertise. ERP – Oracle SAGEexpertise Knowledge in EMP filings CoR filing BBBEE filings GeneralOfficeAdministration.

Qualifications: Degree (Recognisedprofessional accounting qualification to the standard of CharteredAccountant CPA or similarpreferred)
Experience:Min 3 years of professional experience of which 2 years must be ina supervisorycapacity
Knowledge/skills:Knowledge of rules and procedures under the local laws to take careof statutory requirements as necessary Ability to functionindependently within an established framework and to be practicaland innovative Proven experience in both supervising a financefunction and in coaching and developing staff as well as experiencein working in a large multinational and dealing with stakeholdersfrom different countries. Proven ability to organize a busy workschedule working under pressure and ensuring adherence todeadlines. Knowledge of local payroll taxation statutory andcompliance requirements. Proficient in the use of MS Office inparticular spreadsheets and ERP systems. Comprehensive knowledge ofairline accounting procedures and familiarity with IATA regulationswith regard to Passenger/Cargo/Excess Baggage sales isadvantageous.
Otherlanguages besides English: As per country requirements.

Please note that you must have the right to live andwork in SouthAfrica

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