IN-CJI-Youth Grant Coordinator

Job ID:734775

Title: Youth GrantCoordinator

Client:INCJI

Location: 402 WWashington Street Indianapolis IN 46204

Duration: 6 Months

Shift: 8:30 AM to 4:30 PM

Responsible for overseeing the centralizedadministration of funds spanning the entire grantmaking process;through the intake review award and follow upstages.

Purpose ofPosition/Summary:

• Thisposition requires working in the office MF for 7.5 hours perday
• The Grant Manager is responsible foroverseeing the centralized administration of funds spanning theentire grantmaking process; through the intake review award andfollow up stages.
• This position will beresponsible for managing and monitoring grants authorized by theIndiana Criminal Justice Institute (ICJI) and ensuring consistentgrant processing.
• The position will managetheir work in a Grants Management database and use it to supportboth grant and youth functions.
• Additionallythe position will provide analytical research and generaladministrative support to the Youth Division to ensure thatprogrammatic objectives are achieved.

EssentialDuties/Responsibilities:

• Serves as the point person to subgrantees and otherorganizations regarding grant management for both federal and statefunded grants.
• Maintains schedules monitorsgrant balances tracks incoming inquiries and proposals providesreports and responds to inquiries as requested.
• Processes payments for new and continuationgrants.
• Analyzes budget and expenditurereports and ensures compliance with reportingrequirements.
• Communicates with granteesregarding contracts reports contract changes andpayments.
• Responds to intraoffice requests forinformation related to grantees grantmaking procedures statutes ofprojects and meetings.
• Update Request for Plan(RFP) for new grant funding cycles as needed.
• Coordinate with the legal team to obtain approval ongrants budgets and contracts.
• MonitorIntelliGrants during the life cycle of sub recipientgrants.
• Review and score grants for the YouthDivision at the close of the Request for Proposals.(RFP).
• Create grant agreement packets for eachgrant utilizing SCM and Docusign.
• Conductsdesk reviews with funded grantees to ensure grants are functioningappropriately and are in alignment with the Indiana CriminalJustice Institute (ICJI) stated policies and the granteesapplication.
• Maintains working knowledge offederal requirements for federal funding and state requirements forstate grant funding.
• Keeps the DivisionDirector abreast of subgrantee status performance goals andevaluations.
• Assists in creating Board ofTrustee (BOT) documents for review at board meetings andsubcommittee meetings.
• Review and approvefiscal and program reports in a timely manner to ensure accuracy ofpayments.
• Attend meetings and trainings asnecessary.
• Complete other duties asassigned.

Job Requirements:

• Bachelors Degree or equivalent work experience incombination with education.
• Collect applicablegrant application and program report information.
• Update Division Director on grant program periods andbalances on a monthly basis.
• Monitor andupdate youth division personnel and sub grantees regarding grantguidelines open solicitations and program updates.
• Develop and guide on how grant funds are to be used forindividual projects.
• Review all submittedapplications and budgets.
• Verify proposedactivities and purchases are appropriate and allowable.
• Monitor grantee program activity to ensure programcompletion and spending.
• Promptly informDivision Director or designee of any concerns/issues that couldpotentially affect funding.
• Provides customerand technical assistance to grantees
• Demonstrates oral and written communication skills todisburse information and provide grant guidance in anunderstandable clear manner.
• Encourages andfacilitates cooperation in a team environment and works well withothers to achieve the divisions goals.
• Responds appropriately to stressful and/or emergencysituations.

PreferredExperience:

• Strongcomputer skills including proficiency with MS Office programsincluding Excel.
• Ability to analyze thinkcritically organize and prioritize.
• Creativityand flexibility in developing approaches and problemsolving.
• Effective verbal and writtencommunication skills; open friendly demeanor and an elevated levelof professionalism to represent the Indiana Criminal JusticeInstitute (ICJI).
• Works well under minimalsupervision by taking initiative ensuring successful projectmanagement and timely completion with ability to maintain qualitywork standard with a high volume of work.
• Takes a positive and flexible approach to tasks and caninitiate work independently.