Executive Assistant
1 month ago
A pro-active, professional, and discreet Executive Assistant is required to manage the CEO’s busy diary and all aspects of his day-to-day affairs.
Key Accountabilities
- Management of CEO’s diary
- Ensuring CEO is fully briefed & prepared for all meetings
- Meeting and greeting visitors at all levels of seniority
- Travel planning - domestic & foreign
- Managing CEO’s vehicles, including scheduling MOT inspection, service etc. and liaising with his driver to arrange diaries/travel as required
- Administrative support to the CEO in managing his portfolio of businesses and properties.
- Maintaining absolute discretion and confidentiality in respect of all aspects of personal data and corporate confidential information.
Administrative support to CEO – to include:
- Management of diary including arrangement of meetings
- Composing and preparing correspondence on behalf of the CEO
- Running minor errands for the CEO upon request.
- Meeting secretariat duties – e.g. publishing agendas, distribution of board packs & committee packs, taking minutes, tracking outstanding actions, administrative tasks and helping with formatting of slide decks.
Skills & Competencies
- Strong organisational skills
- Ability to perform and prioritise multiple tasks simultaneously
- Excellent attention to detail.
- Confident problem solver
- Excellent communicator in person, on telephone, and in writing
- Highly numerate and confident in managing commercial decisions/priorities
- Highly intelligent with the ability to take on a wide range of topics & succeed
- Strong work ethic
Knowledge & Qualifications
- 3+ years’ experience as an Executive Assistant/Personal Assistant.
- Proficient in MS Suite – Word, Excel, PowerPoint, Outlook.
- Experience working in a regulated financial services organisation, or other corporate professional services environment, would be strongly preferred.
Personal Attributes
- Calm, capable, confident.
- Proactive & organised in managing affairs, and also able to react decisively and with composure if unexpected events occur
- Resilient under pressure
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