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Office Manager at Innovative Architectural Practice in North East London
3 months ago
Office Manager at Innovative Architectural Practice in South East London
Are you a skilled, proactive, and friendly Office Manager looking to work in a dynamic and versatile environment? An innovative architectural practice in South East London is seeking an Office Manager to join their team. This is a key role within a busy practice, responsible for facilities, health and safety, and administrative support functions.
This architectural practice is renowned for designing exceptional buildings and places, delivering outstanding services to clients, and fostering a stimulating working environment for its people. Their versatile and spacious workplace is not just a workspace for colleagues but also hosts regular events in their stylish lower ground floor bar and award-winning courtyard and garden, which becomes a vibrant hub of activity during the summer months.
As the Office Manager, you will be a collaborative and confident leader with strong communication and administrative skills. Your primary responsibilities will include maintaining and enhancing the operational efficiency of the practice, managing facilities, ensuring health and safety compliance, and providing essential administrative support.
In your role, you'll oversee the repair, refurbishment, and presentation of the studio, procure practice equipment, supplies, and services, and act as the Landlord representative, managing tenant expectations and requests. You'll maintain strong relationships with the landlord and their agents and ensure the studio meets sustainability targets, focusing on reducing waste and carbon emissions.
Health and safety will be a critical aspect of your responsibilities. You'll review and maintain policies and procedures, conduct risk assessments, and ensure compliance with legal obligations regarding fire, health, safety, and other relevant legislation. Regularly updating the practice on health and safety matters and ensuring the office remains safe and secure will be key.
In terms of practice management and finance, you'll assist with lease negotiations, oversee business insurance and rates, and manage operational and service charge budgets. Your administrative support will be essential in convening meetings, preparing agendas, managing and developing administrative staff, and collaborating with IT, HR, Finance, and Communications Managers to ensure seamless support. You'll also oversee the administration of the company's intranet and document management system, and cover front-of-house duties as needed.
Maintaining practice protocols and procedures in line with ISO certification, organizing all studio events, and leading the social forum to plan various events throughout the year will also fall under your purview.
To succeed in this role, you'll need the ability to prioritize and multi-task, excellent written and verbal communication skills, proficiency in Microsoft Word, Excel, and PowerPoint, and strong interpersonal skills with tact and discretion. Excellent time management, adaptability, flexibility, and a positive, can-do attitude are also essential.
In return, you'll receive a competitive salary based on experience, the opportunity to work in a stimulating and dynamic environment, and ample opportunities for professional development and career growth. You'll be part of a collaborative and supportive team culture, making this a fantastic opportunity for a motivated Office Manager ready to make a significant impact.
