Project Coordinator

4 weeks ago

UK, UK, United Kingdom GIOS Technology Full time

We are hiring for Project Coordinator for our client's project based at Kettering, UK – 3 days per week Onsite


The Project Coordinator will be responsible for:

  • Supporting the transformation programme to transition to business-as-usual across the parenting support, infant-feeding and perinatal mental health and parent-infant relationships funded workstreams
  • Coordinating video projects alongside the Communications Officer and Video Production team, ensuring the successful delivery of live-action promotional service videos and customer journey animation videos.
  • Collaborate with the digital transformation team during phase 2 of the website development to ensure accurate, up-to-date service information and parenting support timetables are accessible to all residents.
  • Coordinate onboarding funded services onto the new electronic event booking system.
  • As the Project Coordinator, you will be an integral part of the Family Hubs Funded Services Portfolio, managed directly by the Interim Strategic Commissioner.
  • Your role will be closely linked to the Family Hubs Programme Lead, and together, significant initiatives will be undertaken to enhance the quality of family service delivery and improve health and educational outcomes.
  • You will be skilled in motivating and inspiring others, engaging and building relationships with ease across a wide range of people, and creating partnerships with other organisations and communities.
  • With excellent organisational skills, you will be proficient in planning and managing multiple projects Our Client has a long-term commitment to being an organisation for everyone—reducing inequality, valuing diversity, enabling inclusion, and ensuring everyone is treated with dignity and respect.
  • We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, particularly from underrepresented groups.

The key objectives include:

  • Manage strategy implementation and establish performance, quality, and evaluation systems.
  • Supporting the Family Hubs Programme business as usual plans to transition pilot projects into core service delivery in partnership with health and social care partners
  • Developing organisation or project standard operating procedures.
  • Supporting the planning and delivery of workstream groups, task and finish groups, and workshops.
  • Working with stakeholders, parents and carers to ensure relevant, up-to-date, timely service information and advice is available on the family hub website to improve uptake and access:
  • Develop marketing strategies to promote parenting programs, including online and offline promotional efforts.


Principal responsibilities

  • Coordinate with health and social care partners to ensure seamless transition and integration of services.
  • Support ongoing activities and initiatives across funded workstreams, including parenting support, infant feeding, perinatal mental health, and parent-infant relationships.
  • Coordinate all aspects of video projects, including live-action shoots and animation production, working alongside the appointed video production team to plan, schedule, and execute projects.
  • Serve as the main point of contact between the production team and other stakeholders, including clients, internal teams, and vendors
  • Assist in the implementation and monitoring of programs and activities across the funded workstreams.
  • Design and establish comprehensive standard operating procedures (SOPs) for organisational processes or specific projects.
  • Train staff and stakeholders on SOP implementation and adherence to ensure operational consistency and efficiency.
  • To flex across projects and programmes during pinch points to provide extra capacity to team members where necessary
  • To provide sound administrative support to the Interim Strategic Commissioner and Family Hubs Programme Lead, undertaking research, planning and logistical support as needed.
  • Facilitate the planning, coordination, and execution of workstream groups, task and finish groups, and workshops.
  • Collaborate with team members and stakeholders to define group activity objectives, agendas, and deliverables.
  • Provide logistical support, including scheduling, venue coordination, and materials preparation for workshops and group sessions.
  • Ensure effective communication and documentation of group activities and outcomes to stakeholders and leadership.


Education, Qualifications and Training

  • Degree level or equivalent NVQ qualification or proven relevant experience of supporting business change.
  • Formal project management training to at least PRINCE II Foundation level or equivalent


Experience and Knowledge

  • Project Coordination, administration and the project management cycle.
  • Experience working across organisations and teams, managing a varied workload and competing priorities.
  • Developing organisational or project policies and tools.
  • Developing and cultivating relationships with external stakeholders.
  • Preparing and delivering written and verbal communications to a range of audiences.
  • Ability to develop and manage strategy implementation and establishing systems to manage performance, quality, and evaluation.
  • Knowledge of health and social care systems
  • Experience of organisational development
  • Monitoring and evaluation and/or research Events management
  • Experience supporting strategy planning approaches at either a team or organisational level.
  • Knowledge of issues relating to children's services, early help, and


Ability and Skills

  • Excellent command of written and spoken English.
  • Excellent communication skills, both written and oral
  • Good interpersonal skills
  • Proven ability to self-organise
  • Excellent time management and ability to manage competing deadlines.
  • Team player able to work independently when required and to manage a diverse and heavy workload.
  • Attention to detail
  • Ability to analyse, synthesise and communicate complex issues in a clear manner
  • Develop the capacity development of others
  • Excellent interpersonal skills and confidence in dealing with partners and senior staff from diverse organisations.


Other

  • Ability to travel to family hub sites across North Northamptonshire
  • A commitment to matrix working
  • Highly motivated self-starter
  • Flexible and adaptable
  • Intercultural sensitivity and awareness

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