Event Coordinator

2 weeks ago

London, UK, United Kingdom Hop Talent Full time

Position Overview:

The Events Coordinator will play a crucial role in leading and managing the external event schedule within the corporate members club business. You will be responsible for overseeing the execution and delivery of a variety of events, ranging from conferences, dinner parties and celebrations for 10 people right up to 400. They will depend on you for attention to detail, having the foresight to spot possible problem areas in events and being an expert problem solver under pressure, allowing for smooth events that wow our customers.


The ideal candidate will possess exceptional organisational skills, strong attention to detail, and the ability to multitask in a fast-paced, high-end environment.


Key Responsibilities:

  • Collaborate with the events team to coordinate external events and provide a world class level of service with smooth operational execution ranging from hosting company offsites or supporting in a full house production.
  • Lead with a troubleshooting mindset. If an unexpected issue arises, you will be the point of contact for solving it and ensuring the customer's event continues to run smoothly.
  • Coordinate with internal departments to ensure proper setup, staffing, and support for each event. Ensure external services inclusive, cleaning, security and furniture removal are organised and booked.
  • Communicate effectively with the customer in order to capture and execute on their needs as best as possible.
  • Invoice and ensure deposits and payments are made in a timely manner.
  • Create detailed and accurate event function sheets to ensure cross functional teams have visibility around expectations and event timeframes. Accountable to ensuring cross functional teams are aware of support needed for seamless execution.
  • Oversee event execution from start to finish. Working closely with the back of house team to ensure the house is reset to a high standard post event.
  • Provide post-event evaluations, analysing feedback from members and staff, and external clients, and identifying areas for improvement.
  • Conduct house tours with all prospective clients.
  • Work with the events team to track all events enquiries on the CRM board daily.


Qualifications:

  • Bachelor’s degree in hospitality management, Event Planning, or a related field is preferred.
  • Proven experience (2+ years) in event coordinating preferably in a high-end hospitality, members club, or luxury hotel environment.
  • Strong knowledge of event planning principles, including logistics, vendor management, and on-site coordination.
  • You thrive when hosting people.
  • Excellent organisational and time management skills, with the ability to handle multiple projects simultaneously while maintaining attention to detail.
  • Exceptional interpersonal and communication skills, with the ability to interact effectively with members, staff, and external partners.
  • Strong problem-solving skills and the ability to handle unforeseen circumstances with grace and professionalism.
  • Must have flexibility to work regular evenings, weekends, and holidays as required by the event schedule.
  • Knowledge of health and safety regulations and risk management practices related to events.


Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and collaborative work environment.
  • Access to networking events and industry-related activities.
  • The chance to be part of a vibrant and innovative company

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