Finance Assistant and Office Manager

2 weeks ago

London UK, UK, United Kingdom CareTutor Full time

Company Description

CareTutor is one of the UK’s leading EdTech provider of interactive, video-based eLearning for the Social Care sector. We offer a wide range of CPD-Accredited Certifications and courses to help care workers meet training requirements and provide excellent care. Our flexible eLearning packages are designed to be engaging and easy-to-access, allowing organisations to meet their training needs without additional burden. We have a growing customer base of SaaS subscription clients using our CareTutor eLearning portal.


Role Description

The Finance Assistant and Office Manager will play a crucial role in ensuring the smooth operation of our office and supporting various accounting and administrative functions.


This position will involve managing the day-to -day accounting operations for the company, providing support with recruitment, and various HR tasks, supporting customer service, office management duties, providing administrative support to the management team, organising staff training, and liaising with IT support to fix any IT issues.


Qualifications

  • Part or full qualified AAT/ACCA preferred but not essential
  • Bachelor’s degree in Business Administration, Accounting, Human Resources, or related field.
  • Confident written and verbal communication
  • Ability to work under own initiative and to deadlines
  • Desire to continually improve processes and increase efficiency
  • Excellent attention to detail
  • Experience in office administration
  • Ability to work in a fast-paced environment
  • Working knowledge of Xero and Excel
  • A passion for organisation
  • Social, team player capable of interacting with people of all levels
  • Previous experience with management accounts



Responsibilities:


  • Manage the day-to-day accounting operations for the company and handling all financial queries
  • Processing payable invoices on Xero
  • Preparing and sending out client invoices and chasing payment where necessary
  • Processing monthly payment runs and ad hoc payments
  • Accurately maintaining the Management Accounts on Excel and ensuring they are reconciled with all accounts
  • Managing all accruals and prepayments
  • Preparing monthly management accounts and cashflow
  • Balance sheet reconciliations
  • Liaising with external accountants and Managing Director on year end accounts preparation
  • Establishing and managing positive relationships with suppliers and clients
  • Business credit card and expenses management and reconciliations
  • General administration and office management including but not limited to: ordering supplies for office, acting as point of contact for external IT, arranging travel
  • Provide administrative support to the managing director, including scheduling meetings, preparing reports, and handling correspondence and email inbox.
  • Providing HR Support, coordinate the recruitment process, including posting job advertisements, scheduling interviews, and liaising with candidates
  • Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and assisting with training arrangements.
  • Provide support with HR-related tasks such as maintaining employee records, updating policies and procedures, and ensuring compliance with employment laws and regulations.



Requirements:

  • Proven experience as an Office Manager or similar role, preferably in a fast-paced environment.
  • A proven knowledge of accounting principles
  • A knowledge of ARR and MRR subscription based accounting would be useful
  • Strong organisational and multitasking skills with the ability to prioritise tasks effectively.
  • Excellent communication and interpersonal abilities, with a customer service-oriented approach.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
  • Knowledge of HR practices and employment laws in the UK.
  • Attention to detail and a high level of accuracy in all work.
  • Ability to work independently and collaboratively as part of a team.


Benefits:

  • Competitive salary
  • Comprehensive induction and commitment to on-going learning and development
  • Contributory pension scheme
  • Relaxed work environment
  • Regular staff social activities
  • Casual dress code
  • Professional development opportunities


Join our team and contribute to our success by ensuring our office runs smoothly and efficiently. If you meet the qualifications and are ready to take on this exciting opportunity, we encourage you to apply

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