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Operations Administrator

4 months ago

Glasgow City Glasgow City, Scotland, United Kingdom The Stephen James Partnership Ltd Part time

Title: Operations Administrator P/T (Mon-Wed)

Contract: Mat Cover – 12 months

Location: Glasgow (Remote)

Salary or Rate: £25,000 pro rata

About Us – The SJP has a proud track record of supporting the world’s most prestigious law firms, financial institutions and in-house legal teams for over a decade. We are a market-leading legal recruitment agency with a difference, not only do we attract and source the talent clients need, we also offer various mentoring and coaching programmes to ensure retention and assist with employee development.

We are ambitious, genuine and offer a supportive and team-spirited culture within a truly diverse team.

You will find common traits and values like ambition, honesty and pride and innovation from employee voice is a key principle.

The Role - We are currently seeking an Operations Administrator to join our team and provide maternity leave cover. This will be a 12 month contract from mid or late July 2024 through to July 2025.
The position is based in Glasgow and would be remote with expectation of collaborative working with your Glasgow colleagues and the occasional trip to London.
You will be reporting directly into the Managing Director and will receive comprehensive handover from the current People & Operations Manager.

Day to day responsibilities include:

  • Provide administrative and operational support across the business, including managing busy inboxes, completing client questionnaire/tender documents and any ad hoc tasks such as support organising a team social or create a presentation pro-forma upon request.
  • Administering weekly payroll for the temp arm of the business and ensuring prompt submission to our external payroll supplier.
  • Keeping internal procedures, policies and guidance notes up to date
  • Manage external stakeholder relationships (insurance, data privacy, payroll/finance, CRM providers, job boards etc).

You – You must have unrivalled drive, work ethic and interpersonal skills. Although this role is part-time and ‘behind the scenes’, you will be an integral part and we want/need a character that brings energy and will drives the business and culture.

Specific skills and experience needed for the role include:

  • Proficient in Microsoft Office 365 (Outlook, Word, Powerpoint, Excel, Teams, Sharepoint)
  • Proven experience in an administrative role in a busy SME environment
  • Strong organisational skills with the ability to manage multiple tasks and prioritise tasks effectively
  • Attention to detail and problem-solving skills
  • Ability to maintain confidentiality of sensitive information
  • Ability to work independently and collaboratively

*Experience within the legal or recruitment industry would be advantageous but not necessary.

Interested? Apply right now – your future career depends on what you do today

If successful at application our People Manager will be in touch.