Personal Assistant to CEO

3 weeks ago

UK, UK, United Kingdom Earnix Full time

Earnix is a leading provider of advanced pricing and rating solutions tailored for the insurance industry. Our cutting-edge software empowers actuaries and data scientists within insurance companies to make data-driven decisions and optimize pricing strategies. With a commitment to innovation and a deep understanding of the insurance landscape, Earnix is at the forefront of revolutionizing how insurers approach pricing and rating.


What you will do:

Diary & Meeting management:

  • Provides advanced calendar management for the CEO. Prioritizes complex inquiries and requests while troubleshooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements.
  • Assesses and prioritizes between travel requests, to minimize transit times or other inefficiencies
  • Researches and identifies appropriate referral of incoming issues and concerns addressed to the office of the CEO, including those of a sensitive or confidential nature, while also managing the flow of information to other senior executives when relevant.
  • Ensures the CEO’s time is optimized, liaising with colleagues and external partners to maximize capacity and act as Gatekeeper where appropriate to minimize unnecessary draws on time.
  • Oversees efficient preparation of meetings and trips attended by the CEO using the 4 Ps (Purpose, Process, Participants, and Probable issues). Anticipates potential issues, process solutions, and proactively gathers materials needed, supplying to CEO in advance.
  • Liaises with the communications / marketing team and ELT/GLF members to ensure any external or internal speaking events have preparation time scheduled and speaking/briefing notes are in place.


Communication & Event support:

  • Provides administrative support to the CEO collating contributions into a report or briefing as needed and producing first drafts of basic correspondence.
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO well-informed of upcoming commitments and responsibilities, also anticipating needs in advance of meetings, conferences, etc. Identifying areas for continuous improvement on current processes.
  • Serves as a bridge for smooth communication between the CEO and internal departments; to maintain credibility, trust and support with senior leadership.
  • Supports logistics or other requirements of events where necessary – booking venues, catering, and on-the-day support, e.g. setting up, ordering materials, etc. Attend face-to-face meetings where required; minute taking, sharing decisions and ensuring action log is cleared.


General support:

  • Supports the CEO with internal management and administrative tasks; including HR and financial processes, legal & compliance, or other mandatory requirements for CEO e.g. completing T&S claims in a timely manner
  • Works closely with the Office Manager/ Executive Assistant network to ensure consistency and coordination across the organization.
  • Supports needs for the London office generally and for HR/legal/finance needs.


You’ll do it using:

  • Proven experience as a PA, Executive Assistant, or in a similar administrative role - a MUST. Working in a global Hi-tech company - an advantage.
  • A bilingual speaker, fluent in English and a European language, and preferably proficient in Hebrew as well.
  • Possess good judgment and ability to maintain confidentiality, as well as the capability to fulfill various office needs, particularly in the areas of HR, legal, and finance.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HR software is a plus.
  • Ability to work independently in a GLOBAL hybrid work environment.

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