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Corporate Legal PA

3 months ago

Leeds UK, West Yorkshire, United Kingdom DiverseJobsMatter Full time

JOB DESCRIPTION


PURPOSE OF THE ROLE


To provide high quality, proactive and experienced PA support to a team of partners and fee earners.


DUTIES


● Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital

● Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots

● Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required

● Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required

● Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols

● Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files

● Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate

● Identifying and recommending cost efficient options for complex travel arrangements

● Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource

● Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way

● Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts

● Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role

● Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance

● Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires


KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)


● Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation

● Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level

● Willingness to work flexibly to meet client needs

● High degree of competence in the use of Microsoft Office suite

● Proven experience of exceptional client service

● Detail focussed and experience of working in a fast paced office environment

● Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently

● Commitment to exceeding expectations and goals


EXPECTATIONS


This role profile should be read in conjunction with the Expectations for SS Level 2.