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PMS (Planned Maintenance System) Manager

4 months ago

London, UK, United Kingdom Zodiac Maritime Full time

Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.


Headquartered in London’s bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.


This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team



Position PMS (Planned Maintenance System) Manager

Contract type Permanent

Reporting to Chief Director of Technical

Location London / Other


Overview of role

Zodiac Maritime have embarked on a digital transformation programme which touches most parts of the business. Part of this transformation sees a renewal of the Maintenance Management System covering both planned maintenance and defect management. The role holder will join in the early days of implementation of a new technical solution. They will have responsibility for managing the deployment and will then maintain the live system. This includes data building, mapping, and updates, routine monitoring of jobs and their issues, managing workflow changes, monthly reporting, and audits relating to the PMS.


Key responsibilities and primary deliverables

  • Implement new PMS tools/functions e.g. Equipment Register, Spares, Planned Maintenance, Defect Management and Inventory Management for office/vessel users.
  • Ensure data (including but not limited to, equipment, spares, jobs, class, inventory, location and running hours) are accurately built, mapped and maintained in the PMS.
  • Collect SFI coded spares from manufacturers.
  • Action data change requests as submitted by ships and shore through an applied governance process.
  • Generate templates for each type of ship joining the Zodiac fleet, and ensure new builds and purchased vessels have accurate capture and transfer of data and associated manuals and other technical documentation.
  • Assist in ensuring that all vessels have an appropriate maintenance regime in compliance with statutory requirements and Zodiac fleet policies, monitoring and reviewing overdue jobs and defect jobs on a routine basis.
  • Liaise with external vendors for digitization of manuals and documents to create an e-archive for operational referencing.
  • Prepare regular reports and analytics on the PMS for internal stakeholders’ review.
  • Day-to-day administration/follow-up for inquiries received by office and vessel users.
  • Follows up on issues with hardware and software onboard the vessels to ensure smooth system running in close cooperation with the Vessel IT team and PMS vendor.
  • Enhance crew and onshore technical team awareness about PMS capabilities and system usage.
  • Responsible for the training/briefing of the Crew (face to face onboard or remotely) and the onshore Technical Team.
  • Support the implementation of related projects such as dry dock software and procurement.


Skills profile

Relevant experience & education

  • Experience of working within the shipping industry within a fast-paced marine technical environment.
  • Must have relevant experience working on maintenance management / planned maintenance systems (MMS/PMS).
  • Good technical knowledge about machinery and working components onboard a vessel.
  • Organised, thorough with great attention to detail and accuracy of data.
  • Analytical, able to review data and create insightful reports that drive action.
  • Able to work under pressure and meet deadlines.
  • Problem solving: Takes ownership looks to challenge and resolve issues, effectively and consistently.
  • English language skills for a good understanding of the existing ship documentation.
  • Good verbal and written communication skills.
  • Good Microsoft Office skills.
  • Interpersonal and Team Management skills.
  • Minimum Degree in Engineering.
  • Having on board ship experience in data collection, setting up PMS applications and training the officers would be advantageous.



Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.