Legal Personal Assistant

6 days ago


London, UK, United Kingdom Owen Reed Full time

Owen Reed is looking to recruit an strategic Legal PA to join a top law firm in Manchester.

Salary - Competitive + Bonus + Benefits

In day-to-day business as in life, conflict can be unavoidable. Our team of highly experienced dispute experts offers specialised, professional and strategic commercial advice when it matters most. Skilled in litigation, arbitration and alternative dispute resolution procedures such as mediation, our lawyers are committed to the client's best outcome.

Diary Management:

  • Ensure client meeting clashes do not occur
  • Partners/fee earners have all the required materials for their client meetings
  • Arrange meetings on behalf of partners/fee earners/clients
  • Ensure business travel information is entered into calendars
  • File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
  • Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
  • Management and co-ordination of the Partners’ billing and financial requirements which includes:-

Proactive Billing and Credit Control:

  • Check InTapp time to ensure that partners / fee earners time recording is up to date – remind where necessary and remind Partners / senior associates of final billing day for the month end
  • Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices
  • Check with Partners/senior associates to ensure that all matters they want to invoice have been billed
  • Build an understanding of each client's different billing requirements to ensure that invoices are not rejected
  • Prepare specific draft billing narratives where required
  • Prepare draft letters/emails to accompany sensitive invoices, thank you letters etc.
  • Submit invoices on behalf of Partners and respond to clients on billing issues
  • Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly

Marketing Support:

  • Photography
  • Liaise with Concierge to have new fee earner photos taken
  • Saving photos in correct house style and in appropriate Marketing filesite folders
  • Digital/Website
  • Uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers
  • Upload photography to fee earner profiles on the website
  • Upload files to the website to create links for hyperlinking in emails
  • Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site
  • Bids
  • Collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade
  • Updating bids credentials lists with matters from Chambers after each directories round
  • Credentials database – adding to it by practice and sector
  • Bidding library - adding to it by sector and sub-sector
  • Key information on Risk, Insurance, International and Financial

Business Development:

  • InterAction – management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates
  • Collating information for expressions of interests and credentials documents
  • Providing About Us documents
  • Organising conference calls on behalf of the fee earners
  • Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
  • Assisting with workload of team members within practice group and across the firm as required
  • Any additional ad hoc tasks as required

Other:

  • Support with the opening of new clients with the firm's client onboarding platform, InTapp Intake.

Experience and Knowledge

  • Legal PA experience
  • Ability to liaise with Courts and Counsel
  • Experience of producing court bundles (hard copies and soft copies) to a high standard.
  • Time Recording
  • Excellent diary management, organisation and prioritisation skills
  • Communicate effectively and build good relationships with clients and staff within the firm
  • Must work well as part of a team
  • Competent, fast and accurate typist
  • Competent at producing legal documents to a high standard
  • Professional telephone manner and the ability to accurately record and pass on messages
  • Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook
  • Proven document or case management skills
  • Proven experience of using a legal computerised finance system
  • Proven experience of using a Client Relationship Management system



  • London,, UK, United Kingdom Ryder Reid Legal Full time

    Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH)We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives.Key Responsibilities:- Heavy diary management, coordinating complex schedules- Handling corporate...


  • London,, UK, United Kingdom Montresor Legal Full time

    A leading US law firm in London is seeking a dedicated Corporate and AML Legal Assistant to join its top-ranked corporate team. This permanent, full-time role offers excellent training and the chance to work with a world-class team on high-profile international matters.As a Corporate and AML Legal Assistant, you’ll be working closely with the firm’s AML...

  • Legal Cashier

    7 days ago


    London,, UK, United Kingdom Montresor Legal Full time

    We’re excited to be working with a highly regarded boutique law firm in London that is looking to add a Legal Cashier or Accounts Assistant to its growing team. This is a fantastic opportunity to join a firm known for its welcoming, supportive culture and modern approach to work. In this role, you’ll take on varied responsibilities, including managing...


  • London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    LEGAL SECRETARY/PA -10AM-4PM CORPORATE LAW £47,000 Pro RataIf you have been working as a legal secretary in corporate, your legal secretary skills are good, and you are looking for the chance to work a shorter day, this is an opportunity to join a very swish London firm which has a great deal to offer.From luxurious offices in the, they are ranked as...


  • London,, UK, United Kingdom DiverseJobsMatter Full time

    Are you ready to take your career to new heights? We are seeking a dynamic and experienced Legal PA to provide support to our team of Disputes partners and fee earners.Your Role:As a pivotal member of our team, you will:• Collaborate with Finance to enhance fee earners' financial performance through proactive client billing, reporting, and management...


  • London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    LEGAL SECRETARY / PA - LIVERPOOL STREET. £45,000If your present legal secretary or legal PA role is not measuring up to what you look for in terms of PA content or variety, maybe it's time to consider an opportunity at partner level, where you will be predominantly looking after a partner in one of the City's leading international law firms.Superb...

  • Legal Counsel

    4 weeks ago


    London,, UK, United Kingdom Montresor Legal Full time

    The Legal Counsel is responsible for supporting the corporate venture and transformation strategy to achieve better results. Supporting the legal team, the role is expected to support and manage all aspects of the fund’s legal operations, including investments, strategic partnerships and exits, whilst overseeing the fund’s governance, compliance and risk...


  • England, London, London, UK, United Kingdom Ryder Reid Legal Limited Full time

    Ryder Reid Legal is working with a US law firm to recruit a Complex Litigation Paralegal to join its London office on an initial 6 month fixed-term contract basis with scope to extend. The role will involve legal research tasks, filing documents at court, assisting with bundle preparations, assembling exhibits and providing general assistance to the wider...


  • London,, UK, United Kingdom EJ Legal Full time

    Personal Injury Paralegal - Catastrophic InjuryAn exciting opportunity has arisen to join a dynamic Personal Injury (PI) Group within a renowned international law firm on a permanent basis.This role specialises in high-value, complex employer liability claims. This role focuses on quality legal work, offering significant exposure to court proceedings,...

  • Legal Secretary

    3 weeks ago


    London,, UK, United Kingdom Career Legal Full time

    Our client, a city law firm are seeking a Legal Secretary to join their leading Real Estate team due to expansion. This is a brilliant opportunity to join a high performing team, supporting partners and fee earners with secretarial and administrative duties in a varied and busy role.Key responsibilities:Draft AP1’s and SDLTsConduct TM, insolvency and Land...


  • London , London, UK, United Kingdom G2 Legal Limited Full time

    Are you an experienced Personal Injury Solicitor looking for a new opportunity in central London? This leading Legal 500 firm has a new opportunity to join the award-winning team and work alongside one of its partners.The work is often varied, interesting and much of it litigated. You will be proficient with a variety of claims and confident working on...

  • Legal Counsel

    1 week ago


    London,, UK, United Kingdom JMC Legal Recruitment Full time

    Legal Counsel - Real Estate Finance | Central LondonThis highly entrepreneurial business is a well-established Private Equity firm that focuses on investing in the Real Estate, Leisure and Commercial sectors.The BusinessThis company is a Real Estate, aviation and private equity-owned family business focusing on asset management and value accretive...

  • Commercial Solicitor

    2 months ago


    London, London, UK, United Kingdom QED Legal Full time

    Our professional services client is looking for an In-house Legal Counsel / Commercial Lawyer to join their highly regarded legal team. This is a varied role involving drafting and negotiating a wide range of commercial contracts and agreements. You will also be advising and assisting the business on a wide range of other legal matters. Based in London...

  • Legal Assistant

    1 month ago


    London,, UK, United Kingdom Cornwallis Elt Full time

    Legal Assistant – Lloyd’s Insurer – Permanent – London/CityHybrid model of working – 3 days per week in the office.A Legal Assistant is required to support the Head of Legal, providing wordings support across business functions and data protection matters.Job Responsibilities:Review and negotiate TOBAs, Non-disclosure agreements, service level...


  • England, London, UK, United Kingdom Jameson Legal. Full time

    Legal Project Manager - UK/Scotland/London A leading law firm is looking to hire a client facing legal project manager. Based in the newly created solutions function, the main purpose of this role will be to work closely with Partners, matter teams and clients to oversee and coordinate the delivery of legal work to solve client's complex legal...


  • London,, UK, United Kingdom JMC Legal Recruitment Full time

    Are you a talented Competition Managing Associate/Legal Director with 6-12 years PQE, looking to join a growing, progressive Competition Group? Progress your legal career in this Top 50 law firm, renowned for their unwavering commitment to excellence, innovation, and a dynamic approach to law. The Firm: Over the past several decades, this firm has become a...


  • London,, UK, United Kingdom LR Legal Recruitment Full time

    Real Estate Legal Secretary, London (WC2B), up to £43k with hybrid workingAre you a Legal Secretary with experience in either Real Estate or Corporate Law looking for a new challenge? If so, our client, a well-regarded law firm in London, will want to meet with you. They are seeking a driven, detail-oriented Legal Secretary to join their highly regarded...


  • London,, UK, United Kingdom Career Legal Full time

    Role: Litigation Executive – Personal Injury (Industrial Disease)Location: LondonContract: Permanent, Full-Time, Office-Based (5 days a week in)Hours: 9:30am – 5:30pm (Mon-Fri) – with some flexibility available on start/finish timesSalary: competitiveThis role will be joining the Asbestos & Industrial Injuries Department as a Litigation Executive,...


  • London , London, UK, United Kingdom Ryder Reid Legal Limited Full time

    Elevate your career as a Legal Secretary with exciting temporary opportunities! Our trusted law firm clients are constantly on the lookout for experienced Legal Secretaries with Corporate expertise to assist during annual leave or staff shortages. Whether you're seeking short-term flexibility or longer assignments, these roles provide a dynamic and...


  • London , London, UK, United Kingdom Ryder Reid Legal Limited Full time

    Elevate your career as a Legal Secretary with exciting temporary opportunities! Our trusted law firm clients are constantly on the lookout for experienced Legal Secretaries with Litigation expertise to assist during annual leave or staff shortages. Whether you're seeking short-term flexibility or longer assignments, these roles provide a dynamic...