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Project Support Coordinator

4 months ago

Swindon UK, Wiltshire, United Kingdom Retrac Group Full time

Company Background

The Retrac Group is a world-class specialist supplier to the largest global manufacturers in Formula 1, Motorsport, Automotive, Aerospace, Defence, Medical and R&D / Innovation. Based in Swindon, Retrac provides its established blue-chip client base with award-winning engineering solutions in advanced materials, tooling and component manufacture.

We are a market leader in high precision engineering excellence. Specialists in design and manufacturing we offer an end-to-end service with expertise across all composite materials and metals. We also specialise in the design and production of advanced patterns, tooling and components for the most demanding industries, using high precision engineering and manufacturing techniques. With a 50-year history of innovation and manufacturing excellence, Retrac Group has been a key supplier to more than half the Formula 1 World Champions across the past two decades.

Performance. Precision. Pride. The Retrac Group’s core values drive our complete service, offering a single-entity manufacturing solution with an outstanding reputation for our ability to undertake the shortest possible lead time and still deliver on cost and quality.


Key Responsibilities:

Project Support works to assist project managers with the coordination of resources, equipment, paperwork, and information for the manufacturing production staff. They provide day to day support to the project management team to ensure the key responsibilities are met…….It’s their job to aid the flow of information required for production to ensure the projects are able to be organised and that things run as efficiently as possible. This can include communicating with various departments in the organisation and spending time on the shop floor to monitor component progress & report production updates.


Desired Competencies:

  • Provide proactive and efficient project support and coordination to all Project Managers.
  • Engages and shares information with internal colleagues (Purchasing Manager, Production Manager, Leading hands, Shop floor staff)
  • Able to interpret drawings & input information onto the Company Production Control Software System – Progress Plus.
  • Creation of job pack information and dissemination.
  • Effectively book in new drawings or laminate manuals & updating the company Drawing registers as applicable, following the correct process & procedures.
  • Updating & up issuing information when & where required.
  • Scanning & saving Job pack information on completion & updating Progress Plus accordingly.
  • Project procurement, obtain quotations, lead times and place orders / raising PO’s with suppliers on project specific requirements.
  • Chasing shortages & purchased items ensuring update communication to the team members.
  • Regularly updating and maintaining the Outstanding Purchase Orders on the system, liaising with the Project Team.
  • Regularly updating and maintaining the Sales Orders Outstanding on the system, liaising with the Project Team.
  • Provide administrative support to Project & Office members as and when required.
  • Upload customer information to specified online portals as required.
  • Working with team members on the shop floor who have project issues


Competencies:

  • Good communication and organisational skills
  • Good time management and prioritise tasks effectively
  • Ability to use own initiative as well as work as part of a team
  • Ability to think logically and systematically
  • Self-motivated, enthusiastic, reliable, flexible & approachable
  • Ability to work to strict deadlines and reach set targets within given time
  • Resilient under pressure in a demanding & reactive environment
  • Proactive in finding/offering solutions to difficult tasks / situations.
  • Able to multi-task workload
  • Ability to respond to people in a professional manner
  • Strong client-facing and teamwork skills
  • Capable of listening to and following instructions.
  • Willing to carry out other duties when & where required


Knowledge/Experience:

  • Excellent verbal and written communication skills are essential
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Competent experience in using a Production Control Software System
  • Good knowledge of Composite Manufacturing processes & procedures.
  • Ability to understand and interpret engineering drawings & laminate manuals.
  • Experience of organising, prioritisation and problem solving