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Office Manager

3 months ago

Marlow UK, Buckinghamshire, United Kingdom Trinity Resource Solutions Full time

We are looking for an immediately available Office Manager for our market leading client where you will be responsible for managing the office along with looking after data where strong Excel skills are required, people management so a resilient personality is desirable, travel arrangement, and event management to support to all employees.


Main Responsibilities:

  • Arranging all travel requirements for the employees, including flights, hotels, trains, taxis etc within the budget guidelines
  • Set up of employee accounts/hotel cards to support work related overnight stays
  • Organising & coordinating sales meetings, conferences & customer events, as well as attending meetings where required
  • Managing inbound and outbound courier of items to support activities
  • Administrative support to teams, including but not limited to managing post, maintaining reports, sending correspondence, arranging presentations set up at the sales meeting etc.
  • Managing booking/ calendar of the UK office meeting rooms and organizing room set up including equipment, refreshments, working lunches etc.
  • Supporting Line Managers in maintaining and updating the required team charts by mapping sales territories by region.
  • Maintaining and ordering of kitchen supplies
  • Ensuring maintenance of office facilities by employees and managing communications as required
  • Maintaining and ordering of stationery items including business cards
  • Facilitating HR and Line managers in arranging delivery of IT equipment, office desk set ups and ordering of H&S related work equipment for new recruits and current members
  • Main point of contact for day-to-day office related responsibilities, including attending visitors and receiving buzzer queries
  • Initiative in organising social day/office engagement events like summer events, Christmas parties etc.
  • Arranging vouchers, flowers, and gifts for employees for various occasions
  • Other ad-hoc duties as required from time to time to support the teams.
  • Be the First Aider and Fire Marshall representative.Training will be provided by the Company.


Skills Required:

  • Previous experience working in a similar role/environment
  • Strong organisation and time management skills
  • Strong analytical skills with attention to detail
  • Good understanding of business processes and systems
  • Good knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint and Outlook)
  • Fluent in English with strong written and verbal communication skills
  • Able to work as part of a fast moving and growing team
  • Strong interpersonal skills to liaise with other people at different levels within the business
  • Self-motivated and able to recognize new business opportunities
  • Ability to work independently without direct supervision