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Office Assistant

2 months ago

Aberdeen, Aberdeenshire, United Kingdom Pinsent Masons Full time
Office Assistant

Location - Aberdeen

Hours - 21 hours per week over 3 days per week - Wednesday/Thursday/Friday

Role Overview

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Our people are our success, and we work as one team.

We are recruiting an Office Assistant to support the day to day running of the Aberdeen office.

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:
  • Daily receipt, sorting, distribution, collection and despatch of Royal Mail, DX and other deliveries
  • Booking courier services, local, national and international
  • Local hand delivery and collection of mail
  • Provide reception cover as required, in agreement with line manager
  • Prepare beverages and deliver lunches to rooms at booked times
  • Liaise with reception team to ensure rooms are cleared promptly and rearranged to standard set up
  • Assist with the set-up of IT/AV for meetings
  • High volume copying, printing, scanning, collating and laminating of documents
  • Binding documents for internal and external issue and for presentations
  • Ensuring all documents are quality checked and returned within agreed customer timescales
  • Providing 'first line' fault finding capability on all MFDs
  • Carrying out office inspections, completing forms and helping to resolve issues
  • Assisting with the co-ordination and control of contractors, including completion of authorisations etc.
  • Reporting and recording of accidents and near misses
  • Participation in business continuity activities and upkeep of equipment and staff lists
  • Provision of management information as requested by line manager
  • Identifying opportunities for process improvement
  • To undertake other duties as reasonably required by line manager

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

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