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PA/EA to CEO and Sales Team Administrator

3 months ago

London, UK, United Kingdom GFO-X Full time

PA/EA to CEO and Sales Team Administrator - London, UK


"Global Futures and Options Ltd (GFO-X)”, a UK FCA authorised and regulated MTF, is seeking individuals to join the PA (EA) to CEO and Sales Team Administrator.


GFO-X is the UK's first regulated and centrally cleared trading venue dedicated to digital asset derivatives. GFO-X has partnered with LCH SA which will offer clearing of Bitcoin index futures and options contracts traded on GFO-X, subject to regulatory approval. This will be made available through a new segregated clearing service, LCH DigitalAssetClear. GFO-X services large global institutional participants who require a regulated, institutional-grade trading venue for digital asset derivatives, including bitcoin index futures and options.


The successful candidate will be responsible but not limited to the below:


PA/EA to CEO

  • Organising and attending meetings, taking minutes and distributing minutes/agendas
  • Extensive and complex domestic and international travel arrangements, including flights, accommodation and itineraries
  • Handle a wide range of administrative tasks, including inbox management, data entry and document preparation
  • Complex diary management across multiple time zones
  • Schedule and organise meetings, conferences, events, both internally and externally
  • Exercise discretion and always maintain confidentiality
  • Managing various internal systems and follow-up with team members where required
  • Working collaboratively with EA/Office manager
  • PA work for CEO immediate and wider family:

- Managing personal documentation

- Organising travel arrangements

- Running personal errands

- Obtaining visas and travel documentation

- Undertaking ad hoc personal errands


Sales Team Administrator

  • Provide administrative support to the sales team, including scheduling meetings, preparing reports, updating CRM, and liaising with clients.
  • Coordinate travel arrangements, meetings and events for the sales team and clients
  • Maintain and update the sales database, CRM system and sales pipeline.
  • Communicate with clients and prospects to follow up on inquiries, requests, and feedback.
  • Assist with marketing campaigns and promotional activities for the sales team.


Requirements

  • Bachelor's degree or equivalent combination of education and experience
  • Minimum of 15 years of experience as an executive assistant or personal assistant, preferably in the banking, finance, or digital assets industry
  • Exceptional organizational, communication, and interpersonal skills
  • Proficient in Microsoft Office suite and other relevant software
  • Strong attention to detail and ability to multitask in a fast-paced environment
  • Demonstrated ability to work independently and prioritize tasks effectively
  • Flexible and adaptable to changing priorities and deadlines
  • Excellent judgment and discretion when handling sensitive information
  • Experience supporting C-suite executives in a rapidly growing or dynamic organization is preferred


This role is to be based at our offices in London and will report directly into the Head of Human Resources. Applications from any region will be accepted, but candidates based in the United Kingdom with working rights will be given preference. GFO-X is an equal opportunities employer committed to diversity and inclusion. Competitive benefits included.


If you are interested in any of our roles, please apply through the link provided in the job posting. Inquiries from agencies should be directed to recruitment@gfo-x.com. Please refrain from sending recruitment inquiries to any other email address or individual within our organization. GFO-X does not guarantee employment or engagement based solely on inquiry. Any unsolicited CVs from agencies shall be treated as such.