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Executive Assistant

3 months ago

Oldham UK, Greater Manchester, United Kingdom Willmott Dixon Full time

We have an exciting opportunity for an experienced Executive Assistant (PA) to join our team in Oldham (OL8) on a 15 month fixed term contract.


You will enjoy this role if you are someone who excels in a fast-paced environment, thrives on owning and managing multiple tasks/projects and has the ability to work for a number of different Directors. You will need to be structured, diligent and able to work autonomously.


The role is diverse and we need someone who is able to come into the business and manage the following responsibilities;


Managing Director;


  • Diary Management, arranging meetings, accepting/declining invitations.
  • Book & arrange travel, transport & accommodation.
  • Collating & logging expenses


Directors (3);


  • Key contact for internal & external contacts, communication, meeting, events, highlighting anything urgent
  • Supporting the Director Of Delivery Meetings, arrange, attend, issue agendas & minutes.
  • Manage diary & organise meetings and appointments.
  • Produce Monthly Reports/Presentations (typing, compiling & preparing)
  • Book & arrange travel, transport & accommodation.
  • Collating & logging expenses
  • Diary Management – contact for internal & external contacts
  • Arrange Workshops & Events
  • Collating and logging expenses & Mileage


Other responsibilities;


  • Arrange events, i.e., Annual Dinner, Summer Social, 5 Year Sub-Regional Event, 10 Year Meal (collate attendees/arrange hotel rooms & distribute travel information).
  • Arrange & Book External Meeting Rooms
  • Arrange & book Premier Inn Hotel Rooms
  • Manage Phones/Router/SIM Cards
  • Support Reception & our Administration Coordinator, providing cover as & when required.


Additional Information:


At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. This role will be a 15 months fixed time contract, initially.


We are a proud member of the Disability Confident Scheme.


About Us


Willmott Dixon is a privately-owned contracting and interior fit-out group with a local regional presence throughout the UK. Founded in 1852, we are family run and dedicated to leaving a positive legacy in our communities and environment. Our passion is to create spectacular outcomes for our customers in the knowledge that our projects have a hugely beneficial impact on the UK's economic growth and prosperity.


We are also passionate about our people and have a real focus and drive to support their continuous development. We strongly believe that this passion is what differentiates us and has allowed us to enjoy considerable success in recent years, underlined by placing 5th in the 2020 Sunday Times list of Best 100 Companies to Work For – better than any other construction company. Times Top 50 employers for women 2020 as well as our platinum award for ‘Investing In People’


Add to that our numerous other awards, including three King’s Awards for Enterprise in five years; our industry-leading approach to sustainability – we have been carbon neutral since 2012; and a strong financial position, with 100% UK turnover and no bank borrowings…we believe we truly can offer a career of a lifetime