Legal Operations Manager

5 days ago


UK, UK, United Kingdom DVF Recruitment Full time

London | Hybrid | Up to £75,000


Currently partnered with a leading international law firm who are on the lookout to take on a new Legal Operations Manager/Practice Executive.


This role will provide general operational support to the Employment department by supporting the partners with day-to-day and business-as-usual activities and with the delivery of firmwide and departmental projects and initiatives.


Key Responsibilities / Operational


  • Prepare Genesis agenda, attend meetings, take notes and track/deliver agreed actions
  • New joiner and leaver processes
  • Entrance / exit from leave processes (e.g. family friendly, sabbatical, sick leave)
  • NQ and Trainee transition processes
  • Seating plan / room moves
  • Holiday handover management and assistance
  • Capacity / utilisation/ time recording reporting and work tracking
  • Work allocation assistance – regular catch ups with associates and trainees
  • Holiday and expenses approval
  • Socials and offsites
  • Pro-bono and CSR initiatives
  • Document / Intranet site management (with KLs)
  • Appraisal assistance
  • Coordinate department comms, proactively preparing drafts for others
  • Department rep for firmwide change projects
  • Support on recruitment processes / needs
  • Point person for business services BPs
  • Third party liaison (transcribers, other support providers) - including assisting with terms of engagement etc
  • Ongoing operational process improvement
  • Data collection (e.g. work types, time recording, referrals)
  • Billing processes and WIP management
  • Time recording
  • Leavers, joiners, secondments, etc.
  • Coordination of and attendance at partner strategy days, including agenda setting, note taking and following-up on agreed actions
  • International strategy assistance – tracking and updating international contacts and referrals, proactively identifying opportunities (with BD)
  • Assist the department preparing pitches and proposals, and other similar opportunities (with BD)


Key Responsibilities / Legal Project Management (LPM) / Legal Process Improvement (LPI)


  • Planning new jobs – costing, resourcing, wider team
  • Enhancing productivity (with LTT)
  • Legal process improvement (with KLs / LTT) - including assisting with toolkits, guidelines and process plans
  • Matter debriefs – client satisfaction, lessons learned (with KLs) – including tracking our corporate deal work and getting feedback identifying BD opportunities coming out of deal/matters (with BD)
  • Managing the creation of precedents / tracking deadlines (with KLs)
  • Liaison with eD – improve processes (with LTT)
  • Assisting with fee estimates/ quotes and matter (and matter type) analysis - using data to ensure more accurate fee estimates and identifying unprofitable matters.
  • Assisting with department initiatives e.g. ESG, Asset Management, LCAT etc.



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