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Procurement & Vendor Management Specialist - Financial Services

3 months ago

Reading UK, Berkshire, United Kingdom Buckden Partners Full time

My client is an established mortgage lending company.


Overview

To deliver a high-quality procurement and vendor management service across the company in order to maximise ongoing efficiencies, savings and sustainable value and minimise risks through robust procurement and vendor management practise which comply with the company’s procurement strategy, internal policies, FCA regulations and relevant UK & EU legislation.


Responsibilities

  • Provide expert procurement and vendor management advice and training to new starters and business units where required
  • Develop and maintain collaborative relationships with internal business units and promote the principles of good procurement and vendor management practices throughout the company
  • Support and lead the delivery of high value and complex competitive bids in consultation with stakeholders and as directed by the Procurement & Contract Manager
  • Effectively manage the performance of high-risk vendor contracts in conjunction with the internal Business Relationship Manager, stakeholders and as directed by the Procurement & Contract Manager
  • Establish and maintain effective communication and relationships with vendors
  • In coordination with the wider procurement and vendor management team, ensure that procurement and vendor management decisions and outcomes are clearly documented and appropriate performance measures are put in place in accordance to policy, process and procedures


Key Tasks

  • Project manage procurement activities, including contract renewals and competitive bids, in coordination with the business owner and the wider procurement and vendor management team, to include:

o Undertaking soft market review or benchmarking activities to support the procurement

o Supporting the development of requirements, specifications and evaluation criteria with business owner

o Developing and supporting the issuance of the competitive bid (tender) documentation

o Facilitating and supporting all aspects of the competitive bid process including response evaluations

o Negotiating best value outcomes on behalf of the Company

o Communicating outcome of competitive bids to the vendors and providing supporting information where required

  • Support the management of high-risk contracts as directed by the Procurement and Contracts Manager, to include:

o Reviewing, negotiating and agreeing new contracts, including NDAs, ensuring they comply with legislation and are aligned to the business needs Page 2 of 3

o Identifying, mitigating and managing risks that may arise during the term of the contract, escalating as required

o Establishing, agreeing and maintaining service level agreements and other performance metrics o Monitoring overall contract performance, attending regular service review meetings, and issuing internal reporting as required

o Managing and remediating contract and service issues both on behalf of the Company and of the vendor, establishing service improvement plans when the need arises

  • Conduct qualitative and quantitative research to support procurement projects to determine the best value products and services
  • Assist the Procurement and contracts Manager to implement and promote internal and external policies and initiatives across the business units
  • Promote the procurement and vendor management policy and processes to colleagues, delivering training where required
  • Assist in the delivery of the wider Procurement and Vendor Management team workload, such as vendor onboarding/set-up and P2P process, as directed


What you will Bring

  • Good contract, vendor management and negotiation skills, ideally within a Financial Services company
  • Excellent verbal and written communication skills
  • Strong communication and inter-personal skills with the ability to work effectively and collaboratively with colleagues and external parties
  • Good communication skills at a variety of seniority levels with the ability to foster collaborative relationships with internal stakeholders
  • Self-motivated with the ability to plan and organise self and work in order to achieve objectives and targets
  • Flexible and resilient; with the capacity to work proactively, independently and within a team whilst meeting tight deadlines
  • Strong analytical mindset with an ability to interpret data and the skill to articulate the detail behind the findings
  • Tenacious, creative and capable of adapting to changing business needs, whilst maintaining successful working relationships
  • Solve problems effectively and efficiently


Salary: up to £65k (depending on experience)

Location: Remote working 1 day in the office (M4 corridor)