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![Poole & Partners Ltd](https://media.trabajo.org/img/noimg.jpg)
Personal Assistant
2 months ago
Job Title: Group PA / EA
Location: London, Covent Garden (Hybrid Working)
Company: [Independent Marketing, Creative, and Media Advertising Agency]
Reports To: Senior Directors
Position Type: Full-Time
Salary: Competitive, based on experience
Job Overview:
We are seeking an experienced and motivated Group Personal Assistant / Executive Assistant (PA / EA) to join our award-winning team. This role is perfect for a PA aspiring to step up into an EA position, with a background ideally in an advertising agency, broadcast, or media environment. You will be providing dedicated support to three senior directors within our independent marketing, creative, and media advertising agency. We pride ourselves on being one of the Best Places to Work, collaborating with clients in the culture and entertainment industry, ranging from West End musicals to British cultural landmarks.
Key Responsibilities:
- Executive Support: Provide comprehensive administrative support to three senior directors, ensuring smooth day-to-day operations.
- Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and events, resolving any scheduling conflicts promptly.
- Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as necessary.
- Travel Arrangements: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
- Document Preparation: Prepare and edit documents, presentations, and reports, ensuring high standards of accuracy and professionalism.
- Meeting Coordination: Organize and prepare materials for meetings, take detailed minutes, and follow up on action items.
- Project Assistance: Support various projects, including research, planning, and execution, ensuring timelines and objectives are met.
- Client Relations: Maintain and enhance relationships with clients, partners, and stakeholders through professional and courteous interactions.
- Confidentiality: Manage sensitive information with the utmost discretion and confidentiality.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Experience: Minimum of 2 years of experience as a PA or EA, preferably within an advertising agency, broadcast, or media environment.
Skills:
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
- Ability to work independently and manage multiple tasks efficiently.
- High level of discretion and integrity when dealing with confidential information.
- Strong interpersonal skills and the ability to interact with diverse personalities.
Personal Attributes:
- Proactive: Takes initiative and anticipates the needs of the senior directors.
- Detail-Oriented: Pays meticulous attention to detail and ensures accuracy in all tasks.
- Adaptable: Thrives in a fast-paced environment and can adjust to changing priorities.
- Professional: Maintains a polished and professional demeanor at all times.
- Problem Solver: Approaches challenges with a positive attitude and seeks effective solutions.
Benefits:
- Competitive salary
- Professional development opportunities
- Collaborative and creative work environment
- Hybrid working model in newly refurbished offices in Covent Garden