Collections Documentation Officer

3 weeks ago

London, UK, United Kingdom WALLACE COLLECTION Full time

THE WALLACE COLLECTION

The Wallace Collection is an internationally outstanding collection which contains unsurpassed masterpieces of paintings, sculpture, furniture, arms and armour and porcelain. Built over the eighteenth and nineteenth centuries by the Marquesses of Hertford and Sir Richard Wallace, it is one of the finest and most celebrated collections in the world. So that it could be kept together and enjoyed by generations of visitors, the collection was given to the British Nation in 1897 and opened to the public in June 1900. It was an astonishing bequest and one of the greatest gifts of art works ever to be transferred into public ownership. The museum is internationally famous for its collection of French eighteenth-century art, Arms and Armour and for its Old Master paintings.

The museum is managed by the Director Dr Xavier Bray, who reports to a board of Trustees appointed by the Prime Minister, and is financed by a combination of grant-in-aid from central government and self-generated income.

We aim to engage with and diversify our audience and, before the pandemic, we attracted over 450,000 visitors a year to the museum.

SALARY

The salary for this post is between £27,352 to £29,000 per annum dependent on skills and experience.

OUR PRIORITIES

The Collection is committed to providing access to as wide a public as possible and to helping visitors engage with this diversity. Our goal is to create a place of understanding, cultural pluralism, curiosity and learning. To do this, we plan to create a world-class visitor experience for all ages which stimulates engagement with our collection through a new programme of exhibitions, major gallery refurbishments and an enhanced and expanded digital presence.

Our strategic priorities are to:

  • To maintain, research and preserve the Collection for future generations;
  • To broaden and deepen visitor engagement, connecting with audiences onsite and digitally;
  • To build and support a strong exhibition programme;
  • To lay a strong financial foundation for the future; and
  • To embark upon a Masterplan programme to transform the museum.

ROLE SUMMARY

The Collections Documentation Officer will analyse and improve existing digital documentation in addition to updating the Wallace Collection’s CMS with new data in preparation for the migration to a new CMS. This includes data transformation via data cleansing and records auditing as well developing content for the current CMS. The postholder will support the Collections System Project Manager with assessing compatibility and liaising with system providers to ensure a smooth transition to a new CMS.

The project’s success relies on thorough preparation and accurate data auditing ahead of the CMS migration. The Collections Documentation Officer will play a critical role in this preparatory phase, ensuring data integrity and providing technical input for CMS requirements.

ROLE DESCRIPTION

Collections Management System (CMS):

  • Support the Collection Systems Project Manager with devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
  • Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of documentation across all mandatory fields and preparing data for migration, including identifying data structures, mapping fields between systems, and ensuring Spectrum 5.1 compliance.
  • Working within a small team, lead targeted physical audits, on site and off site and undertake reconciliation of object records following these audits.
  • Reviewing and reconciling any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives and existing publications.
  • Checking and updating object descriptions and numbering on the CMS in consultation with specialist Museum staff.
  • Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
  • Conduct pre-migration audits and post-migration data reconciliation to verify the accuracy of transferred data and system functionality.
  • Assist in CMS configuration, testing, and user training as part of the migration implementation phase.
  • Supervise the Collections Documentation and Digitisation Trainees.

Standards:

  • Conforming with collection documentation standards as specified by Spectrum, the Collections Management Procedures Manual and sector standards.
  • Handle all objects safely with the utmost of care and to museum standards.

PERSON SPECIFICATION

Essential:

  • Degree level qualification in a relevant subject, or equivalent vocational experience.
  • Strong database skills and experience of collections management systems.
  • At least two years’ experience working in museum collections documentation.
  • Computer literate with a good working knowledge of MS Office 365 software packages, especially, Excel, Word and Outlook.
  • Experience with data and terminology standards and their implementation in a museum context.
  • Experience with data cleaning projects and batch data and familiarity with SQL queries.
  • Knowledge of current policy and emerging practices in the sector relating to the delivery of collections information access and standards.
  • A systematic approach to working and ability to effectively prioritise.
  • Ability to maintain high level of accuracy and a keen eye for detail.
  • Good communication and interpersonal skills.
  • Experience of working effectively both independently and as part of a multidisciplinary team.
  • Flexible and pragmatic approach to work and a willingness and ability to undertake manual duties.

Desirable:

  • Experience of large-scale data migration projects, involving Collections Management or Digital Asset Management Systems.
  • Familiarity with migration tools or methodologies is desirable.
  • Experience handling works of art within a museum context.
  • Experience with IT user training and developing supporting materials.

HOW TO APPLY

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed by midnight 27/11/2024. Please note late applications or applications via a CV will not be considered.

Interviews for the role will take place on week commencing, 02/12/2024. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start date: As soon as possible

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.

  • Document Controller

    3 weeks ago

    London,, UK, United Kingdom Ardmore Group Full time

    Ardmore have been at the forefront in delivering hundreds of major projects across London. Some of our iconic projects include the Corinthia Hotel, Old War Office restoration and the Greenwich Peninsula.We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With...

  • Collection Agents

    1 month ago

    London,, UK, United Kingdom Rockford Investment Group Ltd Full time

    Collection AgentsAt Deloitte, we’re looking for Collections Agents to join a Financial Health and Support Team who work in partnership with a well-known Retail Banking Client, operating within a high-volume inbound call centre environment.Start Date: 16th December 2024End Date: 31st July 2026Rate:Equivalent Annual Salary: £29,858.21Agreed Contractor Rate:...

  • Document Controller

    4 days ago

    London,, UK, United Kingdom Bespoke Careers Full time

    Our client is a group of over 700 architects, engineers, urbanists, inventors, researchers and business minds working from studios in the US, Europe and Asia. They work across as a diverse range of projects from urban playgrounds and Michelin-starred restaurants to affordable housing and education. They are led by a group of outstanding Partners, Directors...

  • Collections Executive

    2 weeks ago

    London,, UK, United Kingdom Northreach Full time

    The RoleWe’re seeking a talented and motivated German-Speaking Collections Executive to join our fast-growing collections & recoveries department. If you're a problem solver with a passion for helping SMEs, we’d love to hear from you!Key Responsibilities:Deliver first-class service to merchants experiencing payment challenges.Manage high-value...

  • Document Control and Quality Assurance Coordinator

    6 months ago

    London, UK, UK, United Kingdom Pixi Inc. Full time

    About the role:This role will support the head of regulatory on administrative duties related to documentation required for global registration. It will also encompass working with the PD Team and cross functional dept on quality assurance and reform projects as assigned by head of regulatory.Key Areas of Responsibility: Document ControlManage internal and...

  • Chinese Speaking Loan Documentation and Security Manager

    4 weeks ago

    London, UK, United Kingdom Michael Page Full time

    Leading Chinese bank with an office in London's West End are looking for a Chinese Speaking Loan Documentation and Security Manager to join their busy team of 5. 4 Managers / Associates will be reporting in to the Head Of Documentation, Securities and Administration. Description Position Summary: Responsible for ensuring that the facility agreements...

  • Museum Learning

    3 weeks ago

    London, UK, United Kingdom ROYAL COLLEGE OF MUSIC Part time

    Founded in 1882, The Royal College of Music (RCM) is a world leading music conservatoire with a prestigious history and contemporary outlook. Our excellence was recognised by the 2024 QS World University Rankings, in which we were ranked as the global top institution for both Music and Performing Arts by Subject. The Royal College of Music Museum manages a...

  • Office Administrator

    4 days ago

    London,, UK, United Kingdom Seven Search and Selection Ltd Full time

    Our client:Highly successful family-owned food manufacturer supplying well known leading restaurants and coffee shops with high quality products The multi-generational family who owns and runs this business are passionate about creating a fantastic culture.Clear strategy focused on sales and profit growth whilst consistently delivering a high-quality...

  • Document Reviewers

    1 month ago

    London , London, UK, United Kingdom Ryder Reid Legal Limited Full time

    Ryder Reid Legal is currently recruiting for an exciting opportunity - our top law firm client is seeking an additional 2 Document Reviewers to join an already established team working on a document review project within Investment Management. The team requires immediate support so previous experience within Investment Management is preferred. ...

  • Recruitment Support Officer

    3 weeks ago

    London, UK, United Kingdom HARRIS HILL Full time

    I am excited to be working with an amazing international health charity in search of a French speaking Recruitment Support Assistant. This is an immediate start full time, London based hybrid (1 day in office per week/bi weekly) role for 2 months. As Recruitment Support Officer you will play a key role in supporting the Recruitment Business Partner by...

  • Office Administrator/Receptionist

    1 month ago

    London,, UK, United Kingdom Cornwallis Elt Full time

    About Us:Cornwallis Elt specialises in recruiting technology, digital, and change management professionals into the financial markets, digital & media industries, legal, and professional services sectors. With two decades of experience, we have built strong client relationships and possess an extensive candidate database.About the Role:As an Office...

  • HR Manager – Luxury Lifestyle Restaurant Collection, London

    2 months ago

    London,, UK, United Kingdom psd group Full time

    HR Manager – Luxury Lifestyle Restaurant Collection, LondonPosition: HR ManagerLocation: London (Office-based, 5 days a week)Salary: Up to £60,000 Are you a passionate and dynamic HR professional with a love for the fast-paced world of hospitality? We are seeking an energetic HR Manager to join our client’s renowned collection of luxury lifestyle...

  • PMO Officer

    3 weeks ago

    London,, UK, United Kingdom Dexian Full time

    We seek to join our Dexian team embedded in a major international bank in London a Project or PMO officer with three to five years of experience. This is a full-time, hybrid employment role. We offer a highly competitive package in line with your experience.Project Officers provide pro-active administration support to their (project or program) manager using...

  • Office Administrator

    2 months ago

    London,, UK, United Kingdom LIBERTY RESOLVE LIMITED Full time

    Title- Office Administrator Assistant for an Accounts dept in Travel CompanySalary- £22,000Hours- 10am to 6.30pm Monday to FridayLocation- North London Islington close to transport and AmenitiesStart - ASAPRole - PermanentOur client is a niche business travel company based in Islington North London, which is close to The Angel tube station. They are seeking...

  • Data Protection Officer

    2 weeks ago

    London, UK, UK, United Kingdom The Restaurant Group Full time

    About us:We're The Restaurant Group (TRG for short) and we're one of the UK's biggest hospitality businesses. Were a significant player in the UK casual dining market, operating over 400 restaurants and pubs including Wagamama,Barburrito + Brunning & Price. Our diverse portfolio of brands provides something for everyone, and we are proud to be...

  • Trust and Corporate Administrator

    1 month ago

    London,, UK, United Kingdom Victus Search Full time

    This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office.This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures. The Family OfficeThe Family Office acts as a back office...

  • Accounts Receivable

    2 months ago

    London, UK, United Kingdom Greengage Environmental Ltd Full time

    We’re looking for a new finance specialist to join the finance team within Greengage Environmental. We will require them to assist with the accounts receivables along with the general finance function. This dual role is critical to ensuring smooth and efficient operations within our Finance team. The role is 4 or 5 days per week, with a salary of FTE,...

  • Office Coordinator

    4 days ago

    London,, UK, United Kingdom Robert Half Full time

    Office Coordinator & Executive Assistant Robert Half is partnering with a high calibre boutique investment management firm, seeking an exceptional Office Coordinator & Executive Assistant to join their team. This role offers an opportunity to work directly with senior leadership in a dynamic, high-performance environment.About the Role - Reporting directly...

  • Compliance Officer

    3 weeks ago

    London,, UK, United Kingdom X4 Technology Full time

    Job Title: Head of ComplianceLocation: Remote within the UK (London HQ)Employment Type: Full-TimeAs the nominated officer, the MLRO ensures that information leading to knowledge or suspicion of money laundering is disclosed appropriately to the relevant authorities meeting the requirement of The Proceeds of Crime Act (POCA).About our client:Join a dynamic,...

  • Office Manager

    3 weeks ago

    London,, UK, United Kingdom Love Success Full time

    Battersea ( Immediate Start) Hours: 09.30 - 18.00 (Based in the office) Battersea Our client, a leading fashion brand, are recruiting for a multi-functional Office Manager who will be responsible for managing office operations and travel logistics across the organisation. This is a great opportunity for someone who enjoys the challenges of office management...