Huntingdon Parish seeks a Parish Administrator

Introduction

Huntingdon Parish is seeking to appoint a Parish Administrator to support the Vicar, Staff Team and Trustees by fulfilling a diverse range of administrative and clerical tasks.

Do you enjoy dealing with the public in person, by phone and different forms of electronic communication? Do you have experience across a range of administrative / clerical responsibilities? Do you relish the opportunity to learn new skills?

If so, we would love to hear from you. This is an exciting opportunity to work in a proactive Christian environment and to support the Vicar, Staff Team and Trustees by fulfilling a diverse range of administrative and clerical tasks.

The role will be based in All Saints Church, Market Hill, Huntingdon with ad-hoc working at other Parish locations and the option for some homeworking.

• Part-time role: 16-20 hours per week depending on the candidate, ideally with some hours worked each day Monday to Friday, subject to negotiation
• Salary: £21,480 per annum, pro rata to £9,984.00 for 16 hours or £12,480.00 for 20 hours (hourly rate £12.00/hr).
• Contract term: permanent, subject to satisfactory completion of a probationary period
• Closing date: 12noon Friday 05 July 2024
• Interview date: Monday July 15th in Huntingdon

Responsibilities

The role will support the activities of the Parish through a range of administration/clerical activities, including but not limited to:

• Bookkeeping: The Parish uses the Xero accounting package. The role will enter up supplier purchase orders and raise customer invoices as required, creating accounts as necessary.
• Bookings including Life Events (Weddings, etc.). The role will be the first point of contact for these enquiries, managing the contracting, management and invoicing of the bookings. Note we support Parish Room/St Marys Church Hall/Archdeaconry Library with their bookings, and they have a manual invoicing system.
• Communications: The role will support the outbound communications from the Parish via mail, e-mail, website and social media. This will include the production of regular communications, e.g. weekly what's-on e-mail, newsletters, etc. as well as ad-hoc communications. Note we are in the process of updating our website and the role will actively support this.
• Diary Support: The role will support the Vicar with organising his appointments, as well as management of public facing calendars of services and events.
• Filing/Records Management: The role will be responsible for the filing of correspondence and other records.
• General Enquiries. The Parish receives a range of queries from the public and its community. The role will be the first point of contact for these enquiries and will manage them to resolution or handover to another member of the team.
• Reporting: The role will support the team in the collection and collation of information required for reporting (e.g. Statistics for Mission).

We are continually looking at how we improve our processes and systems so there will be opportunities for the role to work with the Operations Manager on these improvements, e.g. use of products in Xero to automate invoice production.

Attributes and Competencies

• The person must be comfortable in working in a proactive Christian environment.
• The person must be comfortable dealing with the public in person, by phone and different forms of electronic communication.
• An ability to treat information received in strictest confidence.
• Competence with Microsoft Office products (Outlook, Word, Excel) and other cloud services (e.g. Xero) would be beneficial, though training will be provided.

The role will be subject to a DBS Check.

Appointment

The role will be based in All Saints Church, Market Hill, Huntingdon, PE29 3NR with ad-hoc working at other Parish locations and the option for some homeworking.

The role will report to the Vicar with a secondary management/support line to the Operations Manager.

Occasional out of office hours working may be required (e.g. to act as Secretary to meetings that cannot be scheduled during the day). This will be compensated with Time off in Lieu.

The appointment is a permanent appointment and is for 16-20 hours per week depending on the candidate, ideally with some hours worked each day Monday to Friday subject to negotiation.

The salary is £21,480 per annum, pro rata to £9,984.00 for 16 hours or £12,480.00 for 20 hours (hourly rate £12.00/hr).

The annual paid holiday entitlement is 25 days (pro-rata), excluding public / bank holidays.

The detailed terms and conditions will be contained in the Contract of Employment.

How to apply

Please complete the application form in full. A Curriculum Vitae (CV) will not be accepted as a substitute. Completed applications should be returned by email and by the closing date stated above. Please use the application form to demonstrate – with relevant examples – how your skills and experience meet the requirements of this role. The role description sets out the qualities and experience being sought, and the selection panel will use this as the basis for deciding whether to invite an applicant for interview.