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Programme Coordinator

2 months ago

London, UK, United Kingdom NEW LONDON ARCHITECTURE Full time

Programme Coordinator, NLA

NLA is seeking a highly motivated Programme Coordinator to join our team. This is an exciting opportunity to work alongside our innovative and enterprising Programme Team, delivering our busy programme of events, forums, festivals, awards, research, publications and exhibitions that represent NLA and London’s built environment community.

About NLA

NLA is London’s built environment community, a cross sector membership organisation for everyone committed to shaping a better city. Our 30,000+ members work across all aspects of city governance, planning, design, development, and management, spanning public and private sectors.

Guided by the New London Agenda — our best practice framework for city-making — we come together year-round to develop new collective solutions for London: forming new ideas and partnerships, enhancing lifelong skills, and empowering a more diverse workforce. Our work has global relevance and is shared with cities worldwide.

Our home — The London Centre — is a public meeting space that houses our London-wide scale models and public galleries. Together with our extensive events programmes, annual Festival, and communications channels, we engage hundreds of thousands of people annually in the future of our city, from school children and community groups to political leaders and international investors.

About the role

The role involves supporting the programme team, in several programmatic and operational aspects including event coordination, speaker liaison, preparing briefs and collating presentation materials; research and publications support, from insight gathering and submissions coordinator to proof-reading; writing meeting notes and client follow-ups and general team assistance.

Terms:

  • Hours: Full time, 40 hours a week, working between 9.00am – 6.00pm. Flexible working from our City of London office, The London Centre (our public gallery) and from home/location of your choice.
  • Salary: £28,000
  • Location: NLA offices in the City of London (Gresham Street and The London Centre, Guildhall)
  • Benefits: 25 days contractual annual leave excluding bank holidays, uncapped holiday with managers agreement. Employee Assistance Programme (EAP) for employees and family, health and wellbeing initiatives, enhanced parental leave, government childcare voucher scheme, cycle to work scheme.
  • Pension: We provide Peoples Pension with employer contributions, and the employee’s right to opt out.

Main duties and responsibilities, what will you be doing in more detail:

  • Plan and deliver allocated events, including copywriting and speaker invitations, briefing and management, and handling pre- and post-event correspondence.
  • Assist in coordinating related NLA programs, including the London Festival of Architecture, London Real Estate Forum, Future City Makers, NLA Collaborate, and various award schemes.
  • Collaborate with the Client Relations team to liaise with members, gather and record insights, and work with NLA’s Expert Panel and Committees.
  • Support the Marketing and Communications team to ensure content for the website, mailers, and social media is up-to-date and delivered on time.
  • Assist the Events team in delivering the events program, including preparation, front-of-house support, and post-event analysis.
  • Join internal and external meetings, take minutes, circulate actions, and ensure follow-up and completion by coordinating with various team members before meetings.
  • Provide general office support, including filing, handling post, office recycling, and answering telephones.

What we are looking for

You are a team player and a self-starter with a strong interest in the key issues influencing London's built environment industry and their impact on all people and places across London. You support the New London Agenda and strive for a city of equity, sustainability and prosperity. You share our team's core values by consistently being informed, rigorous, collaborative and responsive in everything you do.

Essential skills & experience:

  • Strong knowledge and interest in architecture, planning and design in London, including related policies and regulations Basic computer skills (Office 365, including Teams, Adobe Creative Suite, Zoom).
  • Experience with Apple Mac OS is desirable Good interpersonal skills, a professional telephone manner, and an excellent standard of English
  • Enthusiasm and a willingness to undertake additional tasks and learn new skills
  • Precision, great attention to detail and exceptional communication and time management skills

Some of NLA's events are hosted in the early mornings or into the evenings, with some events taking place on weekends, so the ability to be flexible around event days is essential.

Application date

Applications will close at midnight on Sunday 24th November 2024. To apply please follow the link on our recruitment page where you can send your CV and cover letter. Please note that applications will only be reviewed where cover letters are included.

Equal Opportunity

It is the policy of NLA to treat all employees, visitors, and job applicants fairly and equally regardless of their sex, gender, sexual orientation, marital status, race, colour, nationality, ethnicity, religion, age, disability or union membership status.

We are keen to know about any applicable reasonable adjustments/ access requirements you may have regarding the application and interview processes, as well as for the delivery of the role if you are successful.

Please let us know any adjustments/requirements that you might have and how we can best accommodate these. Please highlight these in your cover letter and we can send you an access document to help understand and support your needs, if your application is successful.

If you are unable to submit your application via the form, and require an alternative format please get in contact with danielle.rowland@nla.london who will work with you to make the process as easy as possible.

Thank you for your interest in the Programme Coordinator role at NLA.

If you have any queries or questions about this opportunity please contact Danielle Rowland, HR Director to arrange an informal conversation.