Sales and Purchase Ledger Finance Assistant
1 week ago
Sales and Purchase Ledger Finance Assistant
We are seeking a Sales and Purchase Ledger Finance Assistant to join our Finance Department, working across multiple entities.
About Us
We are a forward-thinking professional firm that thrives on solving problems through a multidisciplinary approach. You will collaborate with a team of experts, including Chartered Accountants, Chartered Tax Advisors, Financial Advisors, Lawyers, Insolvency Practitioners, and more. Our clients present complex challenges, but we maintain a straightforward and supportive workplace culture. We value individuals who bring both expertise and a positive attitude to our team.
Key Responsibilities
- Ensuring timesheets are received from all staff daily, entering them into our time system, reconciling and producing month end reports.
- Purchase Ledger
- Coding and inputting supplier invoices.
- Reviewing due dates of invoices ensuring invoices are signed off in time for payment runs.
- Processing payments through the bank and sending out remittance.
- Liaising with suppliers on queries.
- Ensuring client costs are recharged accordingly.
- Reviewing submitted expenses and paying employee expenses.
- Supplier statement reconciliations.
- Sales Ledger
- Raising sales invoices to clients.
- Posting receipts daily and reporting to the Partners
- Uploading monthly charges onto client’s WIP.
- Liaising with clients on invoice queries
- Publishing monthly cost reports to Partners for billing
- Maintain client and supplier databases including creating new accounts, amending addresses, archiving closed accounts, etc.
- Ensuring credit card spend is reconciled, coded weekly and all spend supported by receipts.
- Administration of client money accounts including posting receipts, payments, opening & close accounts.
- Liaising with internal and external stakeholders on ad-hoc queries.
- Maintaining digital filing records of all paperwork.
Requirements
- Previous accounts experience (sales and/or purchase ledger)
- Experience with systems such as IRIS time and fees, Xero, Approval Max, Zoho expenses, and SOS legal is useful but not essential.
- Organised with good attention to detail
- Confident multi-tasker with good understanding of Excel
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