Senior Finance Assistant

5 hours ago

South West London London, London, United Kingdom Head Office Full time

Eclipse Hotels Group is an international family owned hotel group who are headquartered in West London. Our companys current portfolio includes brands such as Holiday Inn, Holiday Inn Express and City Hotels, located across the UK, Europe and the Caribbean.

An exciting opportunity has arisen for an experienced Senior Accounts Assistant to join our dynamic team at Head Office in Fulham, West London. This role offers the chance to be part of a growing and forward thinking company, driven by a passion for delivering first class service and exceptional quality.

Reporting to our Group Accounts Manager, your key responsibilities will be:

  • Ensure that supplier invoices and credit notes are processed promptly through the purchasing system, with appropriate supporting documentation, and correctly interfaced into the finance system using the proper nominal codes.
  • Regularly reconcile supplier accounts in the finance system with the latest supplier statements.
  • Ensure timely preparation and authorization of payments for suppliers.
  • Process and pay employee expense claims within the required timelines.
  • Ensure timely processing and payment of petty cash claims from properties.
  • Ensure company credit card transactions are accurately posted to the finance system, supported by relevant documentation, and reconciled.
  • Maintain up-to-date records of contracts in the purchasing system.
  • Provide assistance to Hotel General Managers regarding payment functions in the purchasing system.
  • Act as a liaison between Head Office Managers, Hotel General Managers, and suppliers to resolve any payment-related queries swiftly.
  • Assist in preparing Accounts Payable accruals and Prepayment Journals for month-end closing.
  • Provide holiday cover for essential tasks within the department, including daily banking operations.
What we are looking for:
  • At least 2 years of relevant Accounts Payable experience, ideally within a multisite hospitality related industry.
  • Experience with Sage Line 50 and ProcureWizard will be an advantage;
  • Good organisational and admin skills, proficient in Word and Excel;
  • Proactive, approachable, able to work well in a team as well as on your own to complete all tasks by deadline;
  • Need to have a flexible approach to work to take on additional Accounts duties when needed.
  • Excellent communication skills in all aspects; good organisational and administrative skills with an eye for detail; Proficient in Microsoft Word, Excel, Power Point presentations;

What can we offer you?

When you work hard, you get rewarded. It is our aim to provide you with a wide range of benefits as follows:

  • Competitive salary package
  • Pension scheme;
  • Access to a worldwide employee discount on bedrooms and F&B outlets for you, your family and your friends;
  • Access to a free onsite gym
  • Free lunch, and lots of snacks to get you through the day
  • Hundreds of discounts and other free perks with high street and online retailers, cinemas, restaurants, gym and theme parks, i.e. ASOS, Tesco, Boots, Argos, Starbucks, Odeon, Pizza Express etc*;
  • Life insurance cover;
  • A lively and fun working environment with a sense of family community.

If this opportunity sounds good to you and you fit what we are looking for, then please forward your CV across to us and we will hopefully be in contact with you shortly.


AMRT1_UKCT

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