Project Coordinator

2 months ago

Havant UK, Hampshire, United Kingdom FatFace Full time

Role: Project Coordinator

Department: Property

Location: Havant, Hampshire (hybrid working required)

Contract: Full Time, Fixed Term - ending 31st Janaury 2026


Looking for the next adventure? Named in The Sunday Times 2023 Best Places to Work now is a great time to join our journey and build your career.

Who are we?

For over 30 years, we’ve travelled, we’ve laughed, we’ve grown. We believe life is for living and more fun with those we love. Our purpose is to bring style and positivity to our customers lives through the clothes we make, the things we do and the values we have.


We are Made for Life. Considered style. Trusted quality. Sustainably sourced. Proud to be a B Corp TM.


Equality and inclusion isn’t an aspiration but the standard. We promote and drive equality within our workforce to ignite an inclusive foundation for us all to build from and truly connect with our customers, colleagues, and communities alike. You play a key part in creating an environment free from prejudice, racism, sexism, harassment, bullying and any other form of marginalisation in our workplaces.


Role Summary

Coordinating the successful delivery of a range of Store Development and business-specific projects across all territories on time and to budget in a fast-paced environment.


Day-to-day activities include providing administrative support to Project Managers and senior team members, liaising with Contractors, External Suppliers and Internal stakeholders, placing orders and ensuring projects run to schedule.


Providing administrative support to other teams within the property department as required when needed.


Role Responsibilities

- Maintaining cost trackers, monitoring budgets and project spending

- Liaise with Contractors and External Suppliers

- Order required materials, fixtures and fittings and services

- Completing Purchase Orders and invoicing as required

- Schedule dates for deliveries and installations and monitor completion

- Maintain warehouse stock inventory and dispatch of products

- Liaise with Internal Departments to deliver project requirements

- Manage adhoc queries and requests from Retail stores and internal departments

- File Associated paperwork and certificates.

- Administrative support for Senior Construction and Design Manager/Project Managers

- Adhoc Administrative cover for other Property Department teams


Skills and Experience

- Strong organisational skills.

- Confident communicator at all levels

- Numerical – monitoring of costs, invoices.

- Proactive and thorough approach to detail

- Good working knowledge of administrative processes.

- A good understanding of Microsoft Excel would be advantageous

- Prior Experience of working in a Project Management environment would be advantageous


Role Competencies

- Takes action to resolve issues/problems to support delivery to programme

- Plans activities & projects well in advance & takes account of possible changing circumstances

- Takes initiative, acts with confidence & works under own direction

- Manages time effectively

- Monitors & maintains quality & productivity

- Establishes good relationships with colleagues and supplier base

- Contributes to improving best practices / effective ways of working

- Adapts to the team & builds team spirit


Key Contacts and Relationships:

External:

- Contractors

- Suppliers

- Consultants

- Service Providers

Internal:

- Store Development and Property Team

- Finance Team

- Retail Operations

- Planning Department

- Brand Team


Accountable for Resources:


- Company integrity – contact with contractors, and suppliers.

- Financial – input into regulating costs.

- Intellectual property – confidentiality.


FatFace Benefits

  • 25 days holiday plus bank holidays
  • Perkbox our online platform - day one access (this includes amazing online discounts, home workouts, wellbeing content, popular brand discounts etc.)
  • THRIVE – Our learning management system- day one access with 1000’s of pieces of learning
  • Dental Insurance (employee funded)
  • Pension scheme
  • EAP support around the clock- UNUM/Retail Trust/ Fashion Textiles Support
  • Critical illness/Death in service for Salaried staff
  • Sick pay allowances
  • O2 phone discount
  • Eye Tests/contributions to glasses
  • Sabbatical leave in line with service
  • Enhanced Family Friendly policies i.e. Maternity Leave
  • Refer a friend scheme

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