Team Assistant

2 months ago

London, UK, United Kingdom NextEnergy Group Full time

THE ROLE

We have an exciting opportunity for a proactive, motivated Team Assistant to provide support to members of our senior leadership teams to deliver a broad range of support services to a growing, international organisation.

As an organisation, we strive to accommodate reasonable requests for flexible working and in this role, to build effective relationships and develop an appreciation for the corporate culture, you will be expected to work from the London office around three days per week, with the remainder from home. You must be able to commute to London and be in a position to vary the days that you are able to be in the office to effectively support the various activities for which you will be responsible.


KEY RESPONSIBILITIES

  • Manage and prioritise calendars, scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence.
  • Organise travel logistics, including flights, accommodations, and itineraries, ensuring a seamless travel experience.
  • Assist with various administrative tasks, including document preparation, filing, and database management.
  • Conduct research and compile information as needed to support decision-making and project initiatives.
  • Handle sensitive information with discretion and maintain confidentiality at all times.
  • Coordination of a wide range of events with Executive Assistant.
  • Expenses reconciliation, adhering to internal policies.
  • Ensuring that office policies and procedures are followed and assist with the implementation of new systems and processes as needed, knowledgeable about policies to carry out tasks in the correct manner and to be able to accurately guide colleagues.
  • Support People Operations team with ad-hoc tasks.


SKILLS & COMPETENCIES

To be successful in this role, you will demonstrate:

  • Time management & prioritization skills - things can get a little hectic, so the ability to effectively manage yourself and your workload is critical
  • Excellent communication skills (in English or/and other European languages) - you must be able to organize your thoughts in a way that others find clear and compelling. You will be expected to together well-written, grammatically correct emails and other communications When communicating verbally – whether over the phone, on video calls, in person or in meetings – you will need to be articulate, warm and engaging
  • Flexibility - being an effective team player means being flexible in your approach and open to getting involved with new things, even if they are not spelled out in your job description
  • Intellectual Curiosity – we are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics and bring fresh ideas into the team
  • IT Literacy - you need to be comfortable with IT systems and working with data (you should have at least intermediate-level excel)
  • Delivery focus – it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters
  • Strong critical thinking and problem-solving skills
  • Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy
  • Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.


EXPERIENCE & QUALIFICATIONS

  • 2+ years of experience as a Team Assistant
  • Excellent interpersonal and time management skills
  • Reliability and discretion
  • The right to work in the UK


WHAT WE OFFER

  • A busy role in a supportive team, with plenty of opportunities to learn
  • International scope – we operate in over 8 countries
  • Hybrid working – we will need you in the central London (Mayfair) office at least twice a week, but you will normally be able to work remotely for the remainder of the week
  • 30 days’ holiday per year (3 of which are taken during the festive shutdown in December)
  • Private pension
  • BUPA Healthcare for you and qualifying dependents
  • Cycle to work and electric vehicle leasing schemes
  • Annual discretionary bonus.

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