Strutt & Parker - PA/Senior Administrator (Ipswich) - BNP Paribas
1 week ago
PA / Senior Administrator for Strutt & Parker, LMD based off the A14 at Wherstead Park, Ipswich
Duties include: -
Day to Day
• Answering incoming calls.
• Opening post, distributing, scanning and filing documents to the shared area.
• Opening the office, ensuring that it is operational and ready to receive staff and visitors, assisting with issues arising.
• Booking out meeting rooms and spare desks for visitors to the office.
PA to the Directors
• Typing up dictation in the form of letters, reports, fees and file notes.
• Diary management, booking meetings and arranging travel including any hotel bookings where applicable.
• Preparing the relevant documentation packs ahead of meetings.
• Completing expenses and checking that recoverable costs are added to the relevant fee.
• Booking vehicle MOT and services.
• Preparing refreshments for meetings.
• Printing and binding of reports.
LMD Administration
• Management of the office, Health & Safety (including Fire Warden duties), checking everything is in working order,
• including printers and the franking machine, reporting issues where applicable. Ordering supplies including milk and
• stationery.
• Drafting & raising monthly management and quarterly fees, ensuring that any reclaimable expenses are identified in the
• form of a disbursement report in order that the Land Agent can include these with their fee.
• Processing supplier invoices and approving these for payment using the internal system. Liaising with the Bookkeepers
• if there are any queries. Monitoring utility bills for the relevant client estates, providing meter readings.
• Raising invoices which will then credit client bank accounts.
• Filing - hard copy as well as arranging for archiving to be sent to the secure storage off site.
• Anti Money Laundering checks for new clients. Liaising with Compliance, using the internal system to upload these.
• Onboarding new starters to the Ipswich LMD office, this includes liaising with their Line Manager and then ensuring
• they have all the tools necessary to start work on day 1 as well as assembling a hard copy Welcome Pack.
• Ensuring any cheques received to the office are sent to the correct S&P office for processing.
• General admin including creating job numbers, updating staff phone numbers, stamp prices for SAE.
• Ordering oil for client.
• Making sure post out is franked correctly and collected.
We are proud to offer award-winning benefits to support and reward our employees:
- Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
- Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice
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Ipswich, Suffolk, United Kingdom BNP Paribas Real Estate Full timeThe role An outstanding opportunity has arisen to become a key member of the Rural Land Management and Consultancy team in Ipswich. The team undertake the management of Rural Estates and offer a range of professional rural advice, their technical excellence ensures an impressive client base and they advise on some of the most prestigious clients in the...
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Ipswich, Suffolk, United Kingdom BNP Paribas Real Estate Full timeAbout the RoleAn exceptional opportunity has arisen to become a key member of the Rural Land Management and Consultancy team at Strutt & Parker.The team provides expert rural advice and undertakes the management of Rural Estates, working with prestigious clients in the area. As an Associate Director, you will be responsible for a blend of Estate Management,...
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