Film and TV assistant for two agents

1 week ago

London, UK, United Kingdom Casarotto Ramsay & Associates LTD Full time

Closing date: 18th October 2024 at 12pm

Salary: c. £26,000 per annum, depending on experience.

Be the behind-the-scenes maestro orchestrating meetings and diving into scripts in this thrilling junior-level role.

At Casarotto Ramsay & Associates, we represent and manage many of the world’s best-known writers, directors, literary properties, and below-the-line talent in film, theatre, television and new media. We also strive to welcome new, exciting and powerful voices to our client roster, and we are strongly and vocally supportive of diversity and inclusion of marginalised groups within our industries.

An Assistant to Two Film and TV Agents assisting generally in the Film and TV department, you will be providing administrative support to the agents and their assistants.

Responsibilities

  • Managing the diary and setting meetings for your manager and their clients.
  • Reading and reporting on material sent in for clients, reading client’s work (treatments, bibles, and scripts) and sending feedback notes.
  • Keeping on top of a busy inbox and taking and fielding incoming emails.
  • Keeping track of contracts (circulating for signature either physically or electronically, chasing up as necessary).
  • Putting together Word document booking notices using information gleaned from contracts including details of payments to be invoiced.
  • Organising travel/accommodation/meeting itineraries, for festivals or set visits. Proactively providing information that is needed on companies/projects in advance of meetings.
  • Researching production companies to submit client projects when asked by agent.
  • Tracking film and television projects and updating project information on the database alongside tracking and identifying talent.
  • Ensuring that we have up-to-date details of where producers/execs currently work, and previous credits/development projects. Ie ACT and other internal systems updated.
  • Forwarding or handling festival invitations and press requests.
  • Script reading and discussion on clients’ work.
  • Updating credits and images on client pages of our website and tweeting, sourcing publicity and production stills as needed.
  • Providing paras (short pre-written client bios) for OWA/ODAs (open writing and directing assignments) on request.
  • Taking minutes in meetings occasionally.
  • Keeping track of client ‘welcome packs’ and co-representation agreements and contracts.
  • Creating and maintaining Casarotto Vimeo account’s client profiles.
  • Making enquiries with publishers/publishing agents to discover whether film/TV rights are currently available.
  • Working with the Finance team to keep on top of invoicing.
  • Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS)

Knowledge, skills and experience

Essential

  • Knowledge of and interest in the Film and TV industry.
  • Computer literate, with excellent knowledge of Microsoft Office programs.
  • Experience in an administrative/office-based role, in any industry
  • Exceptional attention to detail, organisational and forward-planning skills
  • Excellent interpersonal and communication skills and confident telephone manner
  • Ability to maintain confidentiality

Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.

Please state in your application that you found this role through Creative Access.

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