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Senior Merchandising Admin Assistant

2 months ago

London UK, UK, United Kingdom La Coqueta Kids Full time

Role: As a Senior Merchandising Admin Assistant, you will be an integral part of our merchandising team, playing a crucial role in supporting both merchandising and buying functions. You will work closely with cross-functional teams, including retail, warehouse, and customer service, to ensure seamless stock management, accurate reporting, and efficient processes across all sales channels. This role offers an excellent opportunity for someone with strong numeracy skills, proficiency in Excel, and a passion for fashion merchandising to further their career in a dynamic and fast-paced environment.


Key Accountabilities & Responsibilities:


Stock Management

  • Order Management: Handle the end-to-end process of managing orders, from supplier coordination to ensuring timely and smooth deliveries in collaboration with carriers and our warehouse team.
  • Delivery Planning: Regularly update delivery dates to maintain accurate intake planning, ensuring the business meets its stock requirements.
  • Stock Optimization: Actively manage and optimize stock levels across retail and web channels to meet the needs of all sales outlets.
  • Replenishment Coordination: Work closely with the Store Manager to develop and adjust store replenishment schedules based on stock takes, peak trading periods, and other requirements.
  • First Point of Contact: Serve as the primary contact for all stock-related queries from retail, warehouse, and customer service teams.
  • Product & Stock Updates: Keep all relevant teams informed about product launches, stock availability, and deliveries, including eCommerce, wholesale, and retail teams.
  • Wholesale Communication: Manage communications with wholesale team regarding sales orders and deliveries.


Reporting & Systems


  • Sales Reporting: Oversee the preparation and distribution of weekly sales reports, ensuring accuracy and timeliness.
  • Price Adjustments: Execute re-pricing and markdowns as directed by the Merchandiser.
  • Data Management: Maintain and update reports on a weekly, monthly, and ad hoc basis, including seasonal analysis.
  • Market Monitoring: Monitor competitor activity to identify risks and opportunities in the market.
  • System Accuracy: Ensure that all systems and key documents contain accurate and up-to-date information.
  • Sales Analysis: Support the Merchandiser in analysing sales data to inform decision-making.
  • Purchase Order Management: Create and manage purchase orders, ensuring they are processed efficiently.


Key Skills

· Demonstrate enthusiasm for La Coqueta and a deep understanding of the brand's values and vision.

· Solid understanding of Microsoft Office, particularly Excel, with the ability to manipulate data and generate accurate reports.

· Strong numeracy skills and an aptitude for analysis are essential.

· Effective communication across multiple departments is critical to ensure smooth operations.

· Proficiency in Spanish is advantageous but not required.

· Ability to multitask, prioritize tasks, and manage time effectively to ensure accuracy and completeness of work.

· Be flexible and adaptable to a rapidly changing work environment.

· Approach challenges with a solution-focused mindset, driving efficiencies and improvements in business processes.


This role is ideal for someone looking to advance their career in merchandising within a vibrant and growing brand, offering the chance to make a meaningful impact on our business operations.