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Facilities Management Administrator

3 months ago

Bracknell UK, Berkshire, United Kingdom SRG Full time

Job Description


SRG are currently looking for a Facilities Management Administrator for an Agrichemical Company who have opened a new vacancy within their team on a 12-month basis based out of their office in Bracknell Onsite working considered.


Purpose:

Provide administrative support to GFM Operations Manager and CoE’s e.g. arranging program meetings / workshops, writing up of actions and notes, management of data team data bases

Oversite and management of the GFM share point site

Assist the GFM Operations Manager and CoE’s in the co-ordination of monthly project progress and risk reports, compiling status and financial summaries for the program

Provides administrative support across all areas and levels of the GFM organization including the UK GFM operation.

Manage and execute the bi-annual GFM customer survey.


Accountabilities*

  • Consolidate of quarterly and monthly KPI and PMO reports for GFM and related internal customers
  • Coordination and management of the organisation of meetings, teleconferences and workshops for diverse group in multiple locations as part of dedicated support for LT team
  • Coordinates the support for the GFM LT members to define project program, processes & procedures and continually looking for improvements to optimize management of the GFM LT
  • Assuming the responsibility for various on and offline platforms e.g. team space, SharePoint, GFM policies & procedures, maintaining organisational charts and staff information, support for the contract management of key suppliers
  • Handling of administrative matters, e.g. budgeting, invoices, reporting and purchase order in ‘Ariba’.
  • Creating functional presentations and supporting development of management communication
  • Minute meetings, prepare meeting minutes, and monitor follow-up actions and activities
  • Managing travel arrangements and expense reporting, e.g. visa application, hotel booking
  • Responsible for management and ensuring that data and documents are properly updated, maintained and filed appropriately in ‘SharePoint’
  • Support to the GFM LT in providing management information, analysis and reporting as required
  • Support UK GFM operation in terms of the following: PO Management, Compliance, Site Communications, Site Events, GFM/CBRE meeting management and/or administration


Experience

  • Ability to manage multiple priorities and able to adjust work tasks to accommodate effective support
  • Continuously improve and adjust processes to ensure they are optimised as much as possible
  • Ability to remain calm and focused in a challenging environment


Essential:

Critical knowledge and experience working with remote and senior management teams

At least 2 years of administration experience within a regional and /or global function for a client or services organization in a similar role

Some Facility Management and Real Estate industry knowledge;

Good interpersonal, influencing, negotiation and good communication skills

Strong English language skills with other languages being an advantage

Excellent skills in MS Office, frequent user of Apps and other advanced IT tools, such as SharePoint and databases

Organisational skills and attention to detail, taking ownership; demonstrating accuracy and awareness of goals and standards; follows through to ensure high standards are met.

Excellent interpersonal and communication skills

Skills and integrity in handling and managing financial transactions and reporting, including expense reporting and processing

Must have a ‘can do’ and proactive attitude