Personal Assistant

Job DescriptionOverviewCreated by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. Personal Assistant to support the Market Director, Win Work Director and additional leaders within the Buildings & Places business. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a fast paced business. 60%+ office-based working required.Your roleProviding an efficient support service to the team, duties will include but are not restricted to:Managing diaries and organising meetings and appointmentsAttending and minuting regional leadership team meetingsBooking and arranging travel, transport and accommodationSupport senior business leaders to complete monthly expensesEmail ManagementTracking and reminding the Senior Member of staff of important tasks, actions and deadlinesCompiling and preparing reports, presentations, packs and correspondenceManaging databases and filing systemsDeputise for other Personal Assistants when necessaryMonitoring, co-ordinating and reporting on timesheets, year end performance reviews and other cyclical activityLiaise with other support staff to provide support when requiredCoordinating external client communicationsAdministering planner boards and action trackersAd-hoc administration duties Event ManagementDrive collaboration across the Business Support functionAbout youAble to work well under pressure and prioritise workload accordinglyProfessional and confident mannerCan be trusted to maintain confidentiality at all timesOrganised and efficientFlexible, approachable and willing to pitch in with all tasks and step away from routine when necessaryPositive proactive approachExcellent administration and communication skillsComputer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).Good team player and willing to support the teamGood organisation skills with ability to manage multiple tasksGood time management skills with ability to work to deadlinesYour difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.We pursue this commitment by:Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.Complying with the relevant employment legislation and codes of practice.Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.Reward & benefitsExplore the rewards and benefits that help you thrive - at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.Be rewarded. Find out more.About AtkinsRéalisWe're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.Find out more.Additional informationSecurity clearanceThis role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance. We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be. So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.Worker TypeEmployeeJob TypeRegularAt AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.