Sales and Key Event Coordination Assistant

Reporting directly to the Seasonal Coordination Manager within National Buying, the successful candidate will be a pivotal member of the Seasonal Coordination Team, playing a crucial role in driving sales, profitability, and market share growth across all Key Events annually. This role supports the team's ambitious objective to achieve +0.1 percentage points market share growth at every Key Event through to 2030, achieved sustainably by targeting improved Net Profit through each peak trading period.The successful candidate will ensure consistent and efficient coordination across National departments, enhancing communication flow and aligning timelines to support seamless delivery of Key Event initiatives. A key responsibility will be organising and preparing materials for National Working Groups and Committees, maintaining rigorous control of project deadlines and ensuring data accuracy for national reporting including Key Event wash-ups and strategic reviews.To succeed, the candidate must manage a diverse workload with meticulous attention to detail, demonstrating exceptional organisational and time management skills. A proactive, positive approach to teamwork, combined with a growth mindset focused on continuous process improvement, is essential.Your New RoleData & Systems ManagementManage the Seasonal Coordination SharePoint site, maintaining audit trails and ensuring proper filing and archiving of all documentation.Oversee the Seasonal Management Tool (SMT), ensuring data accuracy, timely input, reporting, and proactively identifying opportunities for development and improvement.Ensure accurate and consistent data availability for Key Event season reporting, collaborating closely with NBuy, NSCM, and ADX/NDA teams.Manage the Seasonal Mailbox, responding promptly to queries while maintaining order and organisation.Communication & Relationship BuildingBuild and maintain strong working relationships with relevant inter-department Single Points of Contact (SPOCs), ensuring regular updates across teams.Coordinate alignment calls up to Managing Director level, requiring a proactive approach and meticulous organisation.Timeline & Project CoordinationCoordinate timelines for the Seasonal Coordination Team across all 14 annual Key Event periods, effectively managing Working Groups, Committees, Price Changes, Wash Ups, Strategies, and recurring projects.Coordinate seasonal timelines for national departments during critical periods such as Easter and Christmas, ensuring proactive tracking and governance of all actions.Complete, track, and govern all actions within the Key Events Actions Tracker, keeping all relevant departments informed of upcoming or overdue tasks.Meeting & Committee SupportSupport preparation and coordination of Sales and Key Event Working Group (SKEWG) meetings, including agenda setting, attachments, minute-taking, action tracking, and logistical arrangements.Assist in Sales and Key Event Conference Calls (SKECC), preparing agendas, documenting minutes, and tracking actions.Support the Seasonal Coordination Manager in preparation for National End to End Committee and Managing Director Meetings, including drafting executive summaries and minutes.Project & Process SupportAssist the Seasonal Coordination Manager with recurring and ad-hoc projects such as ALDI Local and Small Store Range planning, Dual Merchandising, and Promotional Planning.Support Price Change and Retail Change processes alongside the manager and analyst, including post-implementation audits.About YouEssential:Strong skills in Outlook, Microsoft Word, Excel and PowerPointProficient in SharePointExperience in using MS OneNote and MS PlannerExperience working with multiple internal StakeholdersProficiency in Excel to include formulas (V/H lookups) and create pivot tablesEffective time management and organisationConfident communicating with a range of StakeholdersDiligent - Excellent attention to detail and passionate about qualityConfident Communicator – written and verbalResilient and calm under pressureDesirable:Experience managing shared inboxes and calendarsKnowledge of TableauExperience in a Buying role, especially buying Seasonal articlesExperience in a Project roleExperience in preparing documents for Working Groups/CommitteesExperience working with the Seasonal Management ToolAn interest in Key EventsExcel course completedWhat you'll get in returnStarting salary of £36,625 rising to £42,770Monday to Friday, 8:00am to 4.30pm, with the opportunity of remote working up to 2 days per week5 weeks' annual leave plus Bank HolidaysIn office flexi-timeFull training providedPension schemePrivate employee medical insurance after 4 yearsCompany sick pay schemeCompany maternity, paternity and adoption pay after 1 yearLong service rewardsAccess to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needsAccess to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)* You'll need to live within 90 minutes of your main working locationAldi is an equal opportunities employer. We're committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.If you're looking for a career that gives you more, apply today*Please be aware that this role does not fulfil the requirements for visa sponsorship