Personal Assistant

Working hours: This role is available on a part-time, job-share or full-time basis.Salary: Competitive salary and benefits packageLocation: Hybrid with travel required to Swindon, London and WhiteleyClosing date for applications: 12th DecemberThe opportunity:Are you an experienced Personal Assistant looking for a new role? An exciting opportunity to join a newly formed our Chief Technology Office, supporting Senior Leaders who manage IT, Data and Change.We're looking for someone who is proactive and highly organised with excellent communication skills, capable of managing multiple priorities and confidential matters with the utmost professionalism.This will be a busy role for the right candidate as you will need to have experience looking after multiple leaders with conflicting priorities.Many of our employees work flexibly in a variety of different ways, including part-time, flexible hours, job share, an element of working from home or compressed hours. This is because we want the best people for our roles, and we recognise that sometimes those people aren't available full-time. Please talk to us at interview about the flexibility you may need.What will you be doing?As the Personal Assistant, some of your responsibilities will include:Providing day-to-day support to a minimum of 3 Senior Leaders, including diary management, travel arrangements, and meeting coordination Assisting with the preparation of documents, reports, and presentations Supporting communication between the Senior Leaders and internal teams Helping to manage priorities and schedules to keep things running smoothly Performs confidential administrative work Organises and prioritises own assignments to ensure timely and accurate completion of work Greets and directs internal and external guests Handles internal customer and employee inquiries Prioritises / responds to e-mails Controls, coordinates, and maintains complex schedules and coordinates meetings, appointments and other activities Coordinates travel logistics using the Egencia tool Prepares expense reports and handles payments for expense items for the leadership team Prepares HR reports and supports various HR processes Identifies and complies with the main principles relevant to legal and regulatory controls that govern standard work practices Provide support to wider team members Works coherently with the assistant community to ensure best practice is carried out.What are we looking for?Previous experience of supporting a number of senior members at once Administrative experience including, complex diary management, dealing with urgent emails, organising travel and other admin tasks Advanced knowledge of PowerPoint, Microsoft Word, Microsoft Excel and Outlook Ability to work proactively with minimal supervision and in a demanding environment High levels of accuracy and strong attention to detail Strong network of support (or ability to quickly build one) and able to find ways to get things done Effective Communication Problem solving and solution mindset Appreciation of importance of maintaining confidentialityWhat will you get in return?Everyone's different. That's why at Zurich, we offer a wide range of employee benefits so our people can choose what fits them and their life. Our benefits provide real flexibility so our people can make considered choices and tailor their benefits throughout the year. Our benefits include 12% defined non-contributory pension scheme, annual company bonus, private medical insurance and the option to buy up to an additional 20 days or sell some of your holiday.Follow the link for more information about our benefits - Employee benefits | Working at Zurich Insurance UKAs an inclusive employer we want to ensure that all candidates feel comfortable and are able to perform at their best during the interview. You'll have the opportunity to let us know of any reasonable adjustment or practical support needed when you apply.Who we are:At Zurich we aspire to be one of the most responsible and impactful businesses in the world and the best global insurer. Together we're creating a brighter future for our customers, our people and our planet.With over 55,000 employees in more than 170 countries, you'll feel the support of being part of a strong and stable company who are a long-standing player in the insurance industry.We've made a promise to each other and every employee; to focus on sustainable impact, to care about each other's wellbeing, to use our diverse expertise to be curious and optimistic and to develop the skills needed for our future.If you're interested in working in a dynamic and challenging environment for a company that recognises and rewards your creativity, initiatives and contributions - then Zurich could be just the place for you. Be part of something great.Our Culture:At Zurich, our sense of community is strong and we're particularly passionate about diversity and inclusion, which we've won numerous awards for. We want our people to bring the whole of themselves to work and ensure everybody is made to feel welcome, regardless of their background, beliefs or culture. We want our employees to reflect the diversity of our customers, and so are committed to treating all of our applicants fairly and with respect, irrespective of their actual or assumed background, disability or any other protected characteristic.We've an environment that places a real importance on our people's wellbeing from a physical, mental, social and financial perspective. We work with our wellbeing partners and industry experts to provide the best advice and access to a wealth of lifestyle support. We're also committed to continuous improvement and we offer access to a comprehensive range of training and development opportunities.We're passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity. Our charitable arm, Zurich Community Trust, is one of the longest-established corporate trusts in the UK. In that time, we've awarded grants and volunteered time to deserving causes in the UK valued at over £90 million.So make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.